Prospect Development Team Specialist

Earthjustice•San Francisco, CA

20h•$80,600 - $105,200•Hybrid

About The Position

Earthjustice is the nation's leading environmental law organization. We wield the power of law and the strength of partnership to protect people’s health, preserve magnificent places and wildlife, advance clean energy, and combat climate change. We are here because the Earth needs a good lawyer. Driven by a passion for justice, inclusion, partnership, and excellence, our core values lead us to seek a broad range of perspectives and backgrounds to achieve our mission and maintain an inclusive environment where all staff are valued and respected. The Prospect Development (PD) team functions as the umbrella donor and portfolio intelligence team for ensuring the overall development department’s success by providing expertise to maximize donor engagement, intelligence and fundraiser resources to help meet Earthjustice’s mission in this critical moment. The team remains at the forefront of innovation and prioritizes automation, simplification, and streamlining of both new and existing processes while strategically deploying AI technology, predictive analytics, and in-house research, prospect management, and data analysis solutions. The team’s efforts enhance decision-making and maximize the development department’s return on investment. The Prospect Development (PD) Team Specialist reports to the Director and is responsible for the operational functions and systems development of the team supporting its fundraising efforts by increasing efficiency and accountability. An essential team member, the Team Specialist co-leads healthy team culture through internal communications, resource development, trainings, and gatherings. The position provides administrative support and project management, coordinates all aspects of onboarding new hires, schedule management, and travel logistics; and will assist with writing and copy-editing assignments, budget tracking and maintenance, and other duties to support the team. The Team Specialist will partner and lead on team-wide projects with the Director, including leading annual and/or strategic planning processes and liaising with teams across the department and organization. The ideal candidate is a self-starter able to work both collaboratively and independently, with strong interpersonal skills, diplomacy and discretion, financial acumen, and the ability to adapt and think creatively. This full-time position can be fully remote within the U.S. or on a hybrid schedule, working from home and 2-3 days per week in one of our offices. This is a non-supervisory position. The PD Specialist is expected to work a full-time 37.5 hours/week schedule, and may work hybrid or remote from the following locations: San Francisco, CA or Remote US.

Requirements

Associate or bachelor's degree and 5+ years of relevant experience required.
Proficient in MS Excel and skilled in analyzing and synthesizing data from multiple data sources.
Excellent critical-thinking and problem-solving skills, with the ability to research, interpret, and validate data across systems.
Exceptional verbal, written, and interpersonal communication skills, including the ability to explain technical concepts to non-technical audiences.
Proven ability to collaborate across teams, build strong working relationships, and support inter-programmatic reporting needs.
Highly organized, adaptable self-starter with strong documentation and time-management skills, able to manage multiple priorities and thrive in a dynamic environment.
Demonstrated commitment to Earthjustice’s values of Justice, Excellence, Inclusion, and Partnership.

Responsibilities

Team Administration and Systems Management (50%)
Co-lead with the Director oversight and execution of comprehensive project tracking of cohort and team quarterly and annual projects and goals.
Provide stellar administrative and project management support to the team, including processing and tracking team correspondence; attending and taking notes for Development, organizational, and program update meetings; scheduling Director’s meetings and travel; and managing expense reports for the team.
Coordinate and co-lead team meetings, preparing the agenda with the team leadership through proactive consultation, soliciting facilitators and openers ensuring the team is informed, sharing materials in advance and follow-ups with the team.
Organize and maintain project management and collaboration tools and other resources for team to promote team collaboration.
Serve as the team’s point person for general information requests from internal and external sources.
Partner with members of other Development teams to create, implement, and refine departmental processes around data management.
Document policies and procedures for the team as they are developed.
Perform other duties and special projects as assigned and/or defined as team priorities.
Monitor and maintain oversight of the team’s communications and productivity tools such as MS teams, SharePoint, shared drives and Zoom.
Has specific expertise in the functional team area and is able to recommend and execute on team-specific work, including data entry and basic prospect research and management functions.
Internal Communication, Onboarding, and Training (25%)
Co-lead with Director to plan, coordinate, and facilitate in-person and virtual gatherings for the team (annual and project planning meetings, team cultural experiences, retreats, and trainings) and manage post-event evaluation process.
Serve as team point person for internal event coordination with other departments.
Contribute to culture building by providing logistical support for welcome lunches, birthdays, and other celebrations.
Maintain the team’s calendar to ensure shared awareness of activities, celebrations, and milestones.
Seek opportunities and coordinate initiatives to foster and sustain healthy team culture, teambuilding, and implementation of best practices for geographically distributed team staff, in partnership with Director and cohort supervisors.
Lead onboarding and ongoing training for new and current staff, in partnership with hiring managers, HR, and IT. Maintain and update documentation and seek continuous improvement.
Partner with team to design and prepare monthly digest email and distribute to team to maintain consistent information flow and coordination of team projects, deadlines, and resources as needed.
Create and maintain a team intranet page.
Project Coordination (25%)
In coordination with Director, coordinate annual planning processes such as Strategic Planning, Quarterly Metrics Reviews, and Budgeting.
Represent the team on working groups with staff from other teams to ensure the coordination and alignment of the cross-team activities and processes.
Utilize project management tools to improve team tracking and communication.
Co-lead with Director and team leaders to develop strategy and scope for project management, and maintain documentation and systems for organizing and distributing project information.
Takes initiative to solve issues that arise within guidelines prior to reaching leadership.
Coordinates with internal and external stakeholders for departmental and team projects and serves as main point of contact for cross-departmental projects.
Creates annual project timelines and track next steps to ensure progress to goal.
Recommends and implements solutions to improve processes of annual projects.
Creates visualizations to summarize complex processes and projects.
Has latitude to make decisions about work priorities and/or methodology and to be creative.
Additional Requirements
Ability to work in a collaborative team environment, sharing knowledge and newly identified sources with team and leading or participating in team projects.
Other duties as assigned.
Ongoing Learning
Actively pursue professional development and contribute to a culture of learning by building skills and sharing knowledge.
Please note that the percentage breakdowns provided above serve as a guideline and that other duties may be assigned as part of the job’s requirements.