Proposal Writer

Rural Metro Fire•Huntsville, AL

1d•$75,000 - $100,000•Onsite

About The Position

The Proposal Writer develops high-quality, compliant proposals for Rural Metro Fire, Capstone Fire & Safety Management, and Solomon Safety, which provide fire protection, emergency medical services (EMS), and safety solutions for high-risk industries and communities across the U.S. This role synthesizes complex technical, operational, and financial information into compelling, client-focused narratives, collaborating with cross-functional teams to meet client needs, improving win rates, and increasing proposal quality and quantity.

Requirements

Bachelor’s degree in English, Communications, Business, or related field
2–5 years of experience in proposal or technical writing
Proven ability to synthesize complex technical, financial, and legal information
Experience incorporating cost-related details into proposals
Exceptional writing, editing, and proofreading with attention to detail
Strong project management to handle multiple deadlines across affiliates
Proficiency in Microsoft Office and proposal tools (e.g., Adobe Acrobat, SharePoint)
Ability to interpret RFPs and craft tailored, compliant responses
Strong collaboration with diverse teams, including fire/EMS professionals, safety specialists, finance, legal, and operations
Basic financial acumen for cost-related value propositions

Responsibilities

Proposal Development: Research, write, and edit proposals, including executive summaries and technical sections, synthesizing information about fire protection, EMS, and safety solutions into clear, compliant narratives tailored to affiliate offerings
Win Rate and Quality Improvement: Enhance proposal win rates, quality, and quantity by refining content strategies and aligning submissions with prospective customer needs
Content Management: Maintain a repository of proposal content, including boilerplate materials and case studies for fire protection, EMS, and safety solutions
Collaboration: Work with subject matter experts, fire and EMS professionals, safety specialists, finance, legal, operational leaders, and business development teams to integrate technical, financial, and legal details
Proposal Coordination: Manage schedules, coordinate inputs across affiliates, and ensure timely delivery of high-quality proposals
Compliance and Quality: Analyze RFPs for requirements, ensuring compliance with formatting and content guidelines
Financial Acumen: Incorporate cost-related value propositions, collaborating with finance to align with budgets without building them
Editing: Review drafts for accuracy, coherence, and alignment with Brindlee Fire Services’ brand voice
Contract and Agreement Development: In coordination with legal counsel, develop contracts and agreements using approved templates to ensure compliance and alignment with organizational standards
Continuous Improvement: Contribute to debriefs and process enhancements to improve future submissions