Proposal Writer

CCS Fundraising • Washington, DC

1d • $60,000 - $115,000 • Hybrid

About The Position

The Proposal Writer produces high-quality, customized proposals, presentations, and sales materials that directly support CCS executives in cultivating and securing new business. Working collaboratively with selling executives and cross-functional partners, the Proposal Writer plays a critical role in transforming strategic ideas into persuasive, polished materials that reflect CCS’s value and expertise. This role requires exceptional writing, organization, and communication skills, as well as the ability to manage multiple projects in a fast-paced, dynamic environment.

Requirements

• 2+ years of professional experience with a proven writing and project management track record
• Exceptional ability to manage multiple projects and competing deadlines in a fast-paced environment
• Excellent writing and visualization skills, with a keen eye for detail
• Strong proofreading skills
• Excellent time management and organizational abilities; able to independently structure time and tasks to meet deadlines
• Demonstrated resourcefulness and initiative in problem-solving and adapting to changing needs
• Advanced knowledge of Word, Excel, PowerPoint, and Outlook

Nice To Haves

• Creative presentation design experience; familiarity with InDesign, Photoshop, Publisher, Canva, and other graphic design tools is a plus but not required
• Comfortable working both independently and collaboratively within a team setting

Responsibilities

• Write, design, and edit tailored proposals, presentations, and related sales materials in partnership with selling executives.
• Join select lead or client calls (as requested) to gather key insights and inform proposal structure, tone, and messaging.
• Collaborate with executives to define proposal scope, structure, and content that align with client needs and firm standards.
• Develop and adapt language that effectively conveys CCS’s approach, services, and differentiators.
• Manage timelines and deadlines to ensure high-quality, on-time delivery of all materials.
• Provide direct support to selling executives by helping prepare for upcoming sales and lead meetings, including drafting background notes or assembling key materials.
• Draft and send thank-you or follow-up emails after lead or proposal meetings, maintaining consistent and professional communication.
• Check in on proposal progress, ensuring next steps and materials remain on track.
• Partner closely with the Executive Partnerships team to coordinate review time and ensure timely delivery of materials.
• Ensure all communications and materials reflect the highest professional standards and strengthen executive relationships.
• Work collaboratively with the Proposal Department Lead and other proposal writers to share ideas, resources, and best practices.
• Incorporate feedback from executives and proposal leadership to continuously improve quality and efficiency.
• Partner with the Business Development and Marketing teams to ensure alignment of messaging and tone across all materials.
• Proofread and edit other team materials, presentations, and deliverables to ensure accuracy, clarity, and consistency.
• Maintain organized, well-labeled proposal and lead folders in SharePoint for easy access and consistency.
• Ensure all activity is captured in project management tools and sales database.
• Use approved templates and ensure brand, style, and tone alignment across all materials.
• Leverage writing and design tools (e.g., Grammarly, Canva) to enhance presentation and quality.
• Identify opportunities to repurpose or improve existing proposal content and share with team leadership.

Benefits

• CCS offers competitive benefits, a dynamic training program, resources, career advancement, mentoring, and networking opportunities.
• We are an Equal Opportunity Employer and strongly encourage a diverse pool of candidates to apply.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed