Proposal Specialist

WHB Engineers•San Diego, CA

5d•$70,000 - $82,000•Onsite

About The Position

We are looking for a motivated and driven Proposal Specialist with a minimum of five years of experience, preferably within the A/E/C industry, to join our team. In this dynamic, key role, the ideal candidate will be responsible for coordinating the proposal production efforts including business development. The Proposal Specialist will partner closely with the executive leadership, technical staff, and the Marketing team to lead the development of compelling proposal, presentations, and business development materials that showcases WHB Engineers' skills and expertise. The ideal candidate for this opportunity is self-motivated, highly organized, can work independently, is collaborative, an expert with time management, personable, and possesses a strong desire to make a positive contribution to the business. This is an onsite position based in our San Diego office.

Requirements

Bachelor's degree from an accredited four-year college or university in Business Management, Marketing or Communications strongly preferred
Five or more years of experience in the A/E/C industry, including understanding of industry terminology, with demonstrated experience managing proposals
Excellent time and project management skills with a high level of initiative, accountability, strong organizational abilities, and keen attention to detail
Demonstrated ability to manage multiple assignments and deadlines simultaneously while maintaining a high level of quality and accuracy in a fast, deadline-driven environment
Exceptional written and verbal communication skills, with a proven ability to collaborate effectively across diverse, cross-functional teams
Ability to communicate complex concepts and tell compelling stories in both written and graphic form, ensuring proposals are visually engaging and brand-compliant
Excellent proofreading and editing skills with strong attention to detail in both content and layout, and proficiency in reviewing proposals for grammar, consistency, compliance and overall quality
Experience coordinating and preparing compliant, high-quality proposals and qualifications packages, including supporting all aspects of proposal production such as printing, assembly, and final delivery
Strong technical, graphic, and presentation skills, combined with the ability to think creatively and strategically
Proficiency in MS Office Suite (i.e., Word, PowerPoint, Outlook, Excel)
Proficiency in Adobe Creative Cloud including InDesign (required), Illustrator and Photoshop (strongly preferred)

Nice To Haves

Proficiency in Deltek/Vantagepoint CRM software strongly preferred

Responsibilities

Serves as project manager for the end-to-end proposal development process, including planning, scheduling, content coordination, writing and editing, layout and final production
Coordinates, schedules, and facilitates proposal kick-off meetings, develops proposal strategies, and manages the content assignment matrix and production schedule
Partners with Marketing and project teams to conceptualize, design, and produce interview presentations for client meetings and project pursuits, supporting all preparation efforts including presentations and other materials
Coordinates, writes, edits and customizes non-technical proposal sections, conducting research as needed
Gathers and coordinates input from collaborating professionals, subconsultants, and team members for inclusion in proposal and presentation materials
Maintains and tracks a calendar of upcoming proposals and prequalification deadlines, including preparing RFP breakdowns and outlines, and coordinating contract reviews
Ensures accuracy and completeness of CRM (Vantagepoint), including the opportunity and proposal database
Supports the coordination of rehearsal sessions and the refinement of messaging to ensure polished and compelling client presentations
Maintains firmwide database that includes employee resume library/internal qualifications for technical staff, project data sheets, proposal templates and information, and subconsultant files
Other responsibilities as assigned