Proposal Specialist

GFT. • Woodbury, NY

4d • $75,000 - $90,000 • Hybrid

About The Position

GFT is seeking a Proposal Specialist II to join our BD&M team in the Northeast. In this role, you will develop clear, persuasive, and compliant proposals that support business development for our Transportation, Construction Services, and Buildings & Places teams. You’ll play a key role in helping us win meaningful infrastructure projects that shape communities.
The GFT Shared Service Services team, which includes Human Resources, Legal, Accounting & Finance, IT Services and Marketing & Communications, are essential for managing and supporting the company's global operations. Shared Services are part of a broader strategy to transform the business and improve efficiency. The support of this amazing team of professionals is the backbone of our ability to deliver infrastructure consulting and design services.
As a Proposal Specialist II, you’ll be a critical contributor within this ecosystem, partnering with technical experts, business developers, and creatives to bring winning pursuits to life.

Requirements

• A 4-year degree in English, marketing, journalism, communications, or applicable field is required.
• 2-5 years of experience with RFP responses and proposal writing.
• Familiarity with architectural, engineering, design, and/or construction management services.
• Strong writing, editing, communication, and organizational skills, with a keen attention to detail.
• Ability to manage multiple priorities in a fast-paced, deadline-driven environment.
• Proficiency in Microsoft Office and Adobe Creative Suite.

Responsibilities

• Lead the coordination of proposal kick-offs and color reviews, ensuring alignment with industry best practices and internal standards.
• Capture and communicate meeting notes, action items, and review feedback to keep teams aligned and accountable.
• Analyze advertisements, SOQs, and RFPs to develop compliance matrices, outlines, and clear action plans for pursuit teams.
• Drive proposal schedules and proactively follow up with technical teams to ensure timely, high-quality content development.
• Write and refine compelling content, including qualifications, cover letters, and executive summaries, incorporating win themes and client-focused messaging.
• Coordinate resources across multidisciplinary teams, including technical staff, subconsultants, graphics, and corporate partners (legal, HR, finance).
• Develop and manage proposal production schedules in collaboration with the Proposal Manager.
• Ensure quality and consistency by reviewing deliverables for compliance, completeness, and adherence to best practices.
• Edit and elevate technical content for clarity, accuracy, and impact.
• Incorporate feedback from review cycles and ensure final deliverables reflect all required updates.
• Maintain accurate proposal data and milestones within CRM systems.
• Support interview preparation and materials, as needed, with guidance from leadership.
• Partner with graphic designers to create visually compelling proposals and presentations.

Benefits

• Hybrid (in-person and remote) work environment.
• Comprehensive benefits package including wellness programs, parental leave, and pet insurance, in addition to medical, dental, vision, disability, and life insurance.
• Tax-deferred 401(k) savings plan.
• Competitive paid-time-off (PTO) accrual.
• Tuition reimbursement for continued education.
• Commitment to professional development, access to internal and external training programs, and support of active participation in professional organizations
• Incentive compensation for eligible positions.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 501-1,000 employees