Proposal Specialist

H2M Careers•Melville, NY

1d•Onsite

About The Position

H2M architects + engineers, a multidiscipline architectural, engineering, environmental consulting firm based in NY and NJ, is seeking a Proposal Specialist with a background in proposals to join their Marketing team in Melville, NY. This role is integral to the H2M team, assisting with the design, execution, and production of proposal submissions ranging from simple to complex. The specialist must be adept at prioritizing, multi-tasking, and collaborating effectively under tight deadlines. Responsibilities include creating non-technical content, influencing design, and coordinating project details with technical staff. The Proposal Specialist will ensure compliance requirements are met and drive the production schedule for accurate and timely proposal completion. The successful candidate will join an energetic and creative team, gaining visibility across all organizational levels. While AE experience is a plus, it is not required. The ideal candidate is an enthusiastic team member, a quick learner, capable of thriving in a fast-paced environment, and proactive in seeking knowledge to deepen their understanding of the industry and organization.

Requirements

Bachelor’s Degree in Marketing, Communications, English or related field
5+ years of experience with proposal development for a professional services firm
Strong writing and communication skills
Experience with InDesign and MS Suite
Detail-oriented and organized with strong interpersonal skills
Highly motivated, confident, self-directing, and eager to learn
Works as a team player with the ability to engage and effectively work with employees in other offices
Ability to travel and work at headquarters when needed
Ability to collaborate with technical personnel on proposal content and appearance
Ability to create and maintain relationships internally and externally
Ability to work with individuals at all levels of the organization

Nice To Haves

AE experience

Responsibilities

Develop, execute, and produce competitive proposals and qualifications aligned with strategic business goals and in compliance with best practices
Execute the proposal team strategy and meet production schedule to ensure a timely response.
Perform detailed analysis of RFQ/RFP documents and develop detailed compliance and responsibility matrices.
Follow up with the proposal team on status of all proposal elements and expedite as required.
Maintain win/loss ratios for proposal, short list and interviews.
Maintain customer relationship management database for contact information, opportunity tracking and proposal production.
Utilize design tools to produce proposal within templates and standards.
Write non-technical portions of the proposal. Rewrite, retool, edit and organize all written technical materials supplied by support groups.
Prepare proposal forms, including SF 330s, project and client specific forms for local, state, city and federal government entities.
Maintain corporate information including job histories, personnel resumes, corporate licenses, individual professional licenses (architects, engineers, etc.) and pre-qualifications.
Maintain updated information on staff members for purposes of writing resumes/biographies.
Produce business development and sales presentations in conjunction with technical/management staff using PowerPoint.
May also perform special projects and other reasonable business-related duties as requested and delegated by the Director of Marketing or Office Manager.