Proposal Specialist - Construction

AECOM • Indianapolis, IN

6h • $58,381 - $102,166 • Onsite

About The Position

AECOM Hunt has an exciting opportunity for a professional construction Proposal Specialist to join our team in Indianapolis, IN.
The Proposal Specialist will work in collaboration with business development and operations team on pursuits, including partnering in the preparation of formal and informal client solicitations, including expressions of interest (EOI), requests for qualifications (RFQ), requests for proposals (RFP), and pre-qualification efforts.
Job Summary
Coordinate the end-to-end process of proposal production with an emphasis on creative and accurate submissions. This will include leading kick-off meetings, organizing large teams, establishing writing assignments and internal deadlines, driving the process, keeping the team on schedule, helping with content development, proof-reading, editing and working with in-house graphic designers.
Interface with proposal team to help communicate our win strategy, define the scope of each section and determine the key issues to be addressed.
Coordinate preparation of all items for client interviews including PowerPoint presentations, leave behinds, videos and equipment.
Assist pursuit teams in interview preparation.
Attend client interviews as necessary.
Provide assistance and direction to graphic designers in the creation, design and production of graphics and videos.
Cultivate and maintain good working relationships with all company associates including the highest level executives.
Assist in the development of objectives and strategies in support of overall corporate marketing and business goals.
Extract, save and organize new or revised boilerplate information in SharePoint.
Update project and personnel information in Salesforce.
Organize and archive final files for future reference.
Enforce day-to-day implementation of corporate marketing and branding standards.
Continuously expand and update industry knowledge and hone skills in order to enhance individual and team innovation and productivity.
About Construction Management – AECOM Hunt
Founded in 1944 in Indianapolis, Indiana, AECOM Hunt has been building for over 70 years. AECOM Hunt’s storied history has encompassed many notable projects in the automotive industry; iconic sports stadiums; a broad portfolio in transportation; and many repeat clients in the hospitality industry. From iconic stadiums and arenas, next-gen transportation hubs and sustainable healthcare and academic buildings, AECOM Hunt’s expertise, leadership and dedication are unparalleled.

Requirements

• BA/BS Marketing, Communications, Journalism or related curriculum and 2 years of proposal experience or demonstrated equivalency of experience and/or education.

Nice To Haves

• A strong working knowledge of Adobe InDesign and Microsoft PowerPoint.
• Experience in the successful creation of RFQ/RFP submittals and supportive presentation materials.
• Strong writing, editing, and project management skills.
• Ability to travel occasionally.
• Ability to manage and prioritize multiple projects, and work under deadline pressure.
• Ability to produce accurate, compliant, and compelling work independently and within a team.
• Ability to exercise discretion with confidential/sensitive issues.
• Experience in the A/E/C industry.
• Strong understanding of industry-specific procurement processes.
• Working knowledge of Microsoft Word and Adobe Creative Suite programs (e.g., Acrobat, Photoshop and Illustrator).
• A working knowledge of collaborative tools such as Microsoft Teams, SharePoint and Salesforce.

Responsibilities

• Coordinate the end-to-end process of proposal production with an emphasis on creative and accurate submissions.
• Lead kick-off meetings, organizing large teams, establishing writing assignments and internal deadlines, driving the process, keeping the team on schedule, helping with content development, proof-reading, editing and working with in-house graphic designers.
• Interface with proposal team to help communicate our win strategy, define the scope of each section and determine the key issues to be addressed.
• Coordinate preparation of all items for client interviews including PowerPoint presentations, leave behinds, videos and equipment.
• Assist pursuit teams in interview preparation.
• Attend client interviews as necessary.
• Provide assistance and direction to graphic designers in the creation, design and production of graphics and videos.
• Cultivate and maintain good working relationships with all company associates including the highest level executives.
• Assist in the development of objectives and strategies in support of overall corporate marketing and business goals.
• Extract, save and organize new or revised boilerplate information in SharePoint.
• Update project and personnel information in Salesforce.
• Organize and archive final files for future reference.
• Enforce day-to-day implementation of corporate marketing and branding standards.
• Continuously expand and update industry knowledge and hone skills in order to enhance individual and team innovation and productivity.

Benefits

• AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level