Proposal Specialist - Senior Specialist

Vialto Partners

2d

About The Position

Support proposal kick-off sessions, check-in meetings, and oral prep calls by preparing materials, documenting actions, and tracking follow-ups Perform compliance and completeness checks against RFP instructions prior to review and submission Support proposal submission activities, including uploads to client portals where required Assist with post-submission administration, including archiving materials and updating proposal records Identify recurring content and process issues and escalate to the Proposal Manager or Content Manager

Requirements

• 2+ years' experience in proposal writing, editing and bid support in a professional services, consulting, or B2B environment.
• Excellent written English, with the ability to edit, simplify, and tailor content to different client audiences.
• High attention to detail and strong document management skills.
• Familiarity with proposal structures, formal RFP responses, and portals like Ariba, Jaggaer, or SAP.
• Proficient in MS Word, PowerPoint, Adobe, and document formatting best practices.
• Experience using tools like Loopio, Responsive, and SharePoint.

Responsibilities

• Support proposal kick-off sessions
• check-in meetings
• oral prep calls by preparing materials, documenting actions, and tracking follow-ups
• Perform compliance and completeness checks against RFP instructions prior to review and submission
• Support proposal submission activities, including uploads to client portals where required
• Assist with post-submission administration, including archiving materials and updating proposal records
• Identify recurring content and process issues and escalate to the Proposal Manager or Content Manager

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed