Proposal Specialist II

AECOM • New York, NY

9h • $85,000 - $120,000 • Hybrid

About The Position

AECOM is seeking a Proposal Management Specialist to support our NY Metro based marketing team. This position will be based in the New York Metropolitan area and will be a hybrid position including a combination of both remote and in-office, with the expectation to go into the Manhattan AECOM office (605 Third Ave, New York) at least 1 day a week.

Requirements

• BA/BS + 2 years of experience collaborating within a marketing team to lead and support proposal activity or a demonstrated equivalency of experience and/or education.

Nice To Haves

• BA/BS in Journalism, English, Communications, Marketing or a related field
• 3-4 years of relevant proposal writing experience a plus
• Prior experience in the AEC industry preferred
• Organizational and administrative skills, including the ability to manage and complete varied work tasks on schedule
• Excellent verbal and written communication skills; ability to write and edit proposal materials
• Diplomacy with peers and internal clients in handling challenging situations
• Takes initiative and formulates creative ideas in proposals, presentations, and other marketing related areas
• Experience with graphic design and layout. Proficient in ADOBE Acrobat Suite, specifically InDesign
• Proficient in Microsoft Office Suite, CRM SalesForce
• A professional demeanor and excellent interpersonal skills
• Strong organizational and time management skills to juggle multiple tasks with differing deadlines
• Ability to multi-task in a fast-paced environment
• Work may occasionally be required in the evenings or weekends to meet deadlines

Responsibilities

• Responsible for managing responses to requests for qualifications (RFQ) and requests for proposals (RFP), across multiple disciplines – transportation, water, environment/energy, PM/CM
• Leads and/or participates in proposal strategy development and planning with capture teams and helps develop and apply the win plan, themes, and discriminators throughout marketing materials.
• Develop proposal outlines and schedule and manage them for compliance
• Run proposal project team/proposal review meetings and manage proposal and presentation revisions based on direction from review teams.
• Proactively gather materials from project team and write, edit, and coordinate proposal content, ensuring compliance with client requirements.
• Coordinate graphics, including organization charts, maps, flow charts, and matrices, with graphics team
• Coordinate with subconsultant companies to request and collect marketing materials for proposal submissions
• Proactively conduct quality assurance/quality control on proposal/marketing materials through strong grammatical skills and attention to consistency and detail
• Perform final layout in InDesign and produce hard copies if required
• Update SalesForce database with proposal information in a timely fashion

Benefits

• AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 5,001-10,000 employees