Proposal Operations Manager

Omniscius Consulting

57d

About The Position

The Proposal Operations Manager is responsible for leading end-to-end proposal operations in a high-volume, rapid-response federal contracting environment. This role ensures proposal responses are compliant, compelling, accurate, and delivered within aggressive 5–7 calendar day lifecycles. The Proposal Operations Manager coordinates cross-functional contributors including executives, SMEs, subcontractors, and recruiting teams, while supervising a proposal operations team and maintaining a Rapid Task Order Response Capability across multiple GWAC/IDIQ contract vehicles.

Requirements

Federal Prime Contractor Experience
2+ years concurrent experience with a Small Business Prime Contractor
2+ years concurrent experience with an SDVOSB Prime Contractor
Proposal Management Experience
5+ years concurrent proposal management experience
3+ years managing 10+ concurrent task orders
2+ years proposal management supporting SDVOSB primes
2+ years proposal management supporting Small Business primes
Bachelor’s Degree in Business, Science, Engineering, Mathematics, Biology, Medical, or related field

Nice To Haves

Military Veteran preferred
Former Junior Military Officer highly desirable

Responsibilities

Manage Proposal War Room operations with a focus on continuous process improvement
Research, evaluate, and implement AI-assisted writing tools and proposal management software to improve speed and quality
Conduct weekly Proposal Operations meetings and daily rapid-status check-ins as required
Monitor and report proposal KPIs including win/loss rates, cycle times, compliance, and quality metrics
Supervise a Proposal Operations team (up to 5 Proposal Writers / Analysts)
Configure and publish RFPs in the Proposal Management System
Conduct Go/No-Go evaluations within 1 hour of solicitation release
Develop: Compliance Matrix (≤ 2 hours) Proposal Volume Outline (≤ 4 hours) Annotated Outline (≤ 6 hours)
Create recruiting requisitions tied to RFP requirements within 1 calendar day
Manage 15–25+ simultaneous proposals across multiple GWAC/IDIQ vehicles including: OASIS-SB OASIS-Plus GSA MAS MDA SHIELD
Enforce a 7-day internal proposal lifecycle from RFP release to final submission
Serve as primary point of contact for subcontractors and teaming partners
Ensure data calls, pricing inputs, and partner deliverables are received within 48 hours
Develop proposal responses within the Proposal Management System and submit for review within 5 calendar days
Leverage standardized templates to produce: Executive Summary Management Plan Technical Approach Past Performance Pricing Volume
Manage all proposal review stages (section, volume, document, and executive reviews)
Submit final, approved proposals to Government POCs within 7 calendar days
Perform post-submission follow-up to confirm receipt, acceptance, award status, and successful offeror