Proposal Manager

FedWriters, Inc.•Washington, DC

3d•$125,000 - $145,000•Remote

About The Position

Are you the person who reads a draft proposal and immediately sees what’s missing, the sharper angle, the stronger differentiator, the line that actually answers what the evaluator is asking? We’re looking for a Proposal Manager who doesn’t just run the process, but elevates the work. At FWI, our Proposal Manager sits at the intersection of strategy and execution. You’ll own the full proposal lifecycle, coordinating across business development, operations, and subject matter experts, but your defining contribution is making proposals better. That means rolling up your sleeves: sharpening narratives, pressure-testing compliance, and translating technical depth into clear, compelling value for government evaluators. This role is for someone who has the organizational instincts to keep a complex effort on track and the writer’s instinct to know when a section needs to be rebuilt from scratch. FWI has been recognized as a 2024 and 2025 Top Workplace by the Washington Post, offering excellent growth opportunities in a collaborative environment.

Requirements

U.S. citizenship is required due to government contract requirements and access to controlled information
Employment is contingent upon successful completion of a background investigation and meeting all applicable government suitability requirements
Bachelor's degree in a relevant field or equivalent experience
5+ years of demonstrated experience in proposal compliance management within the GovCon industry (Compliance management includes pricing and technical compliance as well as the standard solicitation-specific requirements)
Proven track record of success in navigating complex RFP requirements and facilitating compliant proposal responses
Exceptional proficiency in project management, with a keen ability to strategize, plan, and execute proposal activities effectively
Strong understanding of GovCon business development and proposal writing processes
Thorough familiarity with federal government, military, technical, and engineering concepts, terms, and acronyms
Ability to leverage AI tools (e.g., ChatGPT, Claude.ai, Perplexity, etc.) as a part of the proposal process
Excellent communication skills, both verbal and written, with the ability to collaborate effectively across diverse teams and stakeholders

Responsibilities

Owning the value proposition and the positioning of the technical approach or response elements
Diving into RFPs, uncovering requirements and evaluation criteria, and crafting compliance matrices
Driving proposal success by utilizing tools for scheduling tasks, tracking progress, and ensuring that proposals are compelling and compliant
Guiding proposal reviews, orchestrating color team sessions, and refining documents
Collaborating closely with internal and external teams, gathering vital information, and aligning with proposal goals
Speaking the language of government, military, and engineering, bringing invaluable insight to the table
Developing and executing a comprehensive proposal strategy aligned with organizational goals, ensuring proposals are in line with the company's vision and objectives
Overseeing the end-to-end proposal process, including planning, coordination, writing, and submission, ensuring adherence to deadlines and compliance with requirements
Participate in continuously improving proposal processes and templates to increase efficiency and effectiveness
Managing team resources effectively, assigning tasks according to strengths and workload capacity
Assisting in performance evaluations and providing constructive feedback to team members to enhance their skills and performance at the proposal level
Implementing quality control measures to review and refine proposal content, ensuring accuracy, consistency, and alignment with client needs and proposal guidelines
Facilitating communication and collaboration with internal stakeholders and external partners, fostering solid relationships and addressing any concerns or feedback
Identifying and mitigating potential risks and challenges associated with proposal development, proactively addressing issues to minimize disruptions and maximize the likelihood of successful proposal outcomes