Proposal Manager

H2M Careers • White Plains, NY

16h

About The Position

H2M architects + engineers is seeking a Proposal Manager to join their Marketing Team. This role is integral to the H2M team and, with guidance from the Marketing Manager – Proposal Services, will be responsible for the successful execution of the RFP / RFQ process. The Proposal Manager will collaborate with the project team and lead the development of competitive proposals while driving the production schedule to ensure accurate and timely completion of each proposal. The successful candidate will be detail-oriented, have excellent time management skills, and be comfortable leading a team. H2M is a firm with over 500 professionals, dedicated to preserving small company connections and built around its people, clients, and communities. They commit to creating a safe environment that fosters thriving and healthy communities through contributions and support for numerous charitable, educational, and community-based causes and organizations. H2M emphasizes employee growth and success as a shared mission.

Requirements

• Bachelor’s Degree in related field (Business, Marketing, Communications, English, etc)
• 8+ years of Proposal Management experience.
• Experience marketing professional services and familiarity with industry terms, contracts, and processes.
• Strong verbal/written communication skills.
• Exceptional facilitation and presentation skills.
• Experience managing and engaging staff.
• Ability to effectively and professionally interact with partners and subcontractors.
• Strong organizational and time-management capabilities.
• Highly motivated, self-directing and the Ability to prioritize and manage multiple tasks simultaneously.
• Enjoys collaboration and a team environment.
• Proficient in Microsoft Word, Excel, PowerPoint, Outlook, Publisher.
• Proficient in Adobe InDesign, Illustrator, and Photoshop.

Nice To Haves

• Experience in Architecture / Engineering / Environmental Science industry preferred
• Familiarity with CRM programs a plus

Responsibilities

• Responsible for managing the development, coordination, and completion of Request for Proposal (RFP) responses that are compliant and compelling, and aligned with strategic business goals and communication strategies and standards.
• Manage proposal development process from RFP release through production/submission. Manage proposal production and submission.
• Review and interpret Government solicitation requirements.
• Coordinate resources for proposal development, writing, and production.
• Develop and lead a proposal schedule, RFP-compliant outline, compliance matrix, kickoff meetings, and proposal response material.
• Assist proactively in development of strategic win themes and differentiators.
• Ensure win themes and strategies are expressed in proposal.
• Collaborate with project managers, executives and subject matter experts to provide proposal leadership, support, and overall direction.
• Prepare proposal forms including SF 330’s, 254/255s, project and client specific forms for local, state, city and federal government entities.
• Manage multiple proposal tasks with sometimes rapid turnaround deadlines.
• Harvest appropriate proposal content from previously submitted proposals.
• Write non-technical portions of the proposal. Edit proposal material for content consistency, compliance and grammatical errors. Format proposal, integrating adjustments from team reviews.
• Oversee the development of high quality, high impact artwork and graphics for proposals.
• Maintain corporate information including job histories, personnel resumes, corporate licenses, individual professional licenses (architects, engineers, etc.) and pre-qualifications.
• Maintain quality and document version control throughout proposal process.
• Assist with ongoing improvements for proposal processes, tools, templates, archives, boilerplate material.
• Responsible to oversee a team of proposal coordinators, provide mentorship and guidance.
• Proven ability to work in a fast paced and performance-based environment.
• Ability to work independently and interface and coordinate with all involved departments and senior executives.
• Flexible and open to changing schedules and priorities and managing multiple tasks simultaneously within compressed time frames.

Benefits

• Healthcare and wellness benefits
• 401(k) retirement savings with up to 6% employer matching contributions with 100% vesting schedule
• Annual and spot bonus performance programs
• Flexibility and paid time off
• Tuition assistance for continuing education & professional licensure
• Student loan debt repayment program
• Technology allowance
• Excellent professional development programs that are custom designed for employees at all levels
• Employee Resource Groups, such as Diversity and Inclusion, Sustainability, Women’s Initiative and Young Professionals

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Number of Employees: 251-500 employees