Proposal Manager

Calista Brice•Tacoma, WA

17d•$115,000 - $135,000•Onsite

About The Position

As the Proposal Manager, you will work onsite in Tacoma, WA and lead the development of qualifications, technical proposals, and presentation materials for design-build and alternative delivery projects, primarily within the federal market. You will manage the full proposal lifecycle, from pre-RFP planning through development, production, and post-submittal activities. Responsibilities include facilitating proposal meetings, ensuring RFP compliance, producing high-quality documents, coordinating delivery, and supporting interview preparation. You will also contribute to marketing materials, data management, and business development efforts. As a key member of our team, you will collaborate with constructors, engineers, and executives to deliver outstanding, safe, and high-quality construction solutions nationwide.

Requirements

Strategic and critical thinking; strong problem-solving and decision-making skills.
Highly organized with strong time management skills; able to manage multiple priorities and meet tight deadlines in a fast-paced, deadline-driven A/E/C environment.
Works well under pressure while maintaining accuracy and attention to detail.
Ability to plan, coordinate, and organize one’s own work schedule and deliverables.
Ability to focus people, communicate proposal concepts clearly, and help team members understand responsibilities.
Ability to lead and facilitate collaborative proposal processes across departments and with partners/subconsultants.
Ability to be proactive in data collection and identify areas needing support early in the process.
Ability to adapt to change and manage shifting priorities effectively.
Ability to interpret complex RFP/RFQ requirements and ensure full compliance.
Ability to manage sensitive information with discretion and confidentiality.
Proficiency in Adobe Creative Cloud, particularly InDesign for proposal layout and production.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Teams/SharePoint.
Working knowledge of CRM systems, digital collaboration tools, and graphic design software.
Knowledge of software and technologies for developing client presentations and communications.
Understanding of SOQ/proposal production, including digital submission, printing, and binding.
Understanding of basic business development principles and the go/no-go process.
Basic knowledge of A/E/C industry terminology and practices.
Familiarity with federal procurement processes, including RFP/RFI/Sources Sought preparation.
Experience using database systems for maintaining project, personnel, and corporate data.
Understanding of branding and visual identity standards in proposal design.
Ability to perform basic mathematical computations.
Excellent written, verbal, digital, and presentation communication skills.
Excellent interpersonal skills with the ability to work effectively with all levels of staff, management, subcontractors, and vendors.
Passionate about clients, pursuits, and continuous improvement.
Understands the interconnected nature of marketing and business development.
Interest and awareness of best practices and industry trends.
Commitment to equity, diversity, and inclusion in proposal and team practices.
Ability to motivate and mentor junior marketing or proposal staff.
Passion for professional development and participation in organizations such as SMPS, APMP, ACEC, and AGC.
Embraces technology and continuous innovation in communication and organizational tools.
Ability to work both independently and collaboratively with cross-functional teams.
Ability to learn and understand corporate policies and procedures as they relate to goals.
Ability to understand and execute targeted social media campaigns directly or with consultants.
Ability to work evenings and weekends as needed to meet deadlines.
Ability to operate a motor vehicle safely and efficiently.
Ability to work effectively within a Native Corporation multi-business environment.
Demonstrates professionalism, integrity, and commitment to company values in all interactions.
Seven (7) + years in marketing within the AEC industry required.
Three (3) + years in managing design-build and other Alternative Delivery procurement strategies for federal pursuits required.
Experience managing structured proposal processes and procedures required.
Valid state driver’s license and qualified to operate a vehicle under the conditions of the Company’s Driving Policy.
Ability to pass drug, driving, and background screenings.

Nice To Haves

10 years of Proposal Management experience preferred.
BS/BA with concentration in Marketing, Business, English, Journalism, or Communications preferred.
Active member of Society for Marketing Professional Services (SMPS) and/or Association of Proposal Management Professionals (APMP) is desired.

Responsibilities

Analyze Requests for Information (RFIs), Requests for Qualifications (RFQs), and Requests for Proposal (RFPs)
Prepare compliance matrix and proposal development schedule
Collaborate with business development and operations teams to support capture planning and client intelligence gathering prior to RFP release.
Facilitate strategy sessions to create a persuasive win strategy
Leads proposal kick-off meeting with pursuit team
Creates templates for proposal deliverables
Maintain and update company qualification materials, project data, and staff resumes to ensure proposal content is current and accurate.
Uses the brand standards developed for each entity to develop the proposal branding, content design, and page layout
Performs quality checks and content edits for RFP compliance, grammar, logic, and readability
Ensure proposal documents comply with all internal review processes, brand guidelines, and federal procurement requirements.
Manages final QC, assembly and delivery of the printed and electronic submittals by established deadlines
Track and report proposal metrics (win/loss data, feedback, lessons learned) to inform future improvements and business development strategies.
Coordinates with the Design-Build Manager/Sponsor to develop interview preparation plan and schedule
Support development of marketing collateral and pursuit materials outside of formal proposals, including capability statements and client presentations, as needed.
Prioritize and juggle multiple concurrent assignments to deliver materials that clearly communicate defined messages, quality, and branding, while meeting production and delivery deadlines.
Attend professional and trade conferences as workload allows to develop and nurture network of potential professional teaming partners and alliances within the industry.
Stay abreast of new and current trends by attending industry programs
Work in a constant state of alertness and in a safe manner.
Perform other duties as directed.

Benefits

Competitive wages and bonus programs
Annual performance reviews with recommendations on training to achieve your goals.
Mentorship Program
Tuition reimbursement.
Health insurance through the Federal Employee Benefit Program (FEHB) with many plans to choose from with ridiculously low employee premiums.
FSA health care and/or dependent care/HSA with HDHP.
Dental and Vision Insurance.
Employee Assistance Program for you and your family.
Company paid Life Insurance, AD&D, and LTD.
Voluntary paid Life Insurance and AD&D as well as STD, Accident, Cancer/Critical illness, and Whole Life Insurance.
Paid time off
10 Regular Holidays, 1 Bonus – Work Anniversary “Floating” Holiday.
401(K) match at $0.50 on the dollar up to 6% of your contribution.