Proposal Manager

NiyamIT • Fairfax, VA

3d • Hybrid

About The Position

Niyam is seeking a motivated Proposal Manager to join our team. The position is hybrid to Fairfax, VA and will require 2-3 days onsite. The Proposal Manager will lead and manage the development of compelling, compliant, and responsive proposals in response to federal, state, and local government solicitations (RFPs, RFIs, RFQs, Task Orders, etc.). The ideal candidate will have a deep understanding of the government procurement process, experience in managing complex proposal efforts, and the ability to work collaboratively across functional teams to deliver high-quality proposals under tight deadlines.

Requirements

• US Citizenship and ability to obtain public trust if needed
• Bachelor’s degree in Business, Communications, English, or related field.
• 10+ years of experience in federal government proposal management, preferably in IT, professional services, or defense contracting.
• Strong understanding of the federal acquisition process and proposal best practices (Shipley, APMP, or equivalent).
• Exceptional project management, organizational, and multitasking skills.
• Excellent written and verbal communication skills, with strong attention to detail.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), Adobe Acrobat, and proposal collaboration tools.
• Experience with GSA Schedules, GWACs, and IDIQ proposal responses.
• Familiarity with federal contracting vehicles and agencies (e.g., DoD, DHS, HHS, GSA).
• Ability to work onsite 2-3 days per week at the Fairfax, VA office.

Nice To Haves

• Shipley or APMP certification (Foundation or Practitioner level).
• Experience with proposal automation and CRM tools (e.g., Deltek GovWin, Salesforce, RFPIO, Qvidian) and modern AI‑enhanced proposal workflows.

Responsibilities

• Lead and manage the full proposal lifecycle from opportunity identification and bid/no-bid decisions through submission and post-submission activities.
• Interpret and analyze solicitation requirements (e.g., RFPs, RFIs, RFQs, IDIQs, GWACs) and develop compliance matrices and response outlines.
• Develop and manage proposal schedules, storyboards, kickoff meetings, status calls, and color team reviews (Pink, Red, Gold).
• Coordinate with internal stakeholders, including business development, capture, pricing, contracts, and subject matter experts (SMEs) to gather and validate content.
• Oversee the writing, editing, and formatting of technical, management, and past performance sections.
• Ensure proposals are fully compliant with solicitation instructions, evaluation criteria, and government regulations (FAR, DFARS).
• Maintain version control and document management throughout the proposal process using tools like SharePoint, MS Teams, or proposal management software.
• Support post-submission activities such as clarifications, orals, and final proposal revisions (FPRs).
• Maintain a library of reusable proposal content and best practices to support future bids.
• Creative problem-solving, organizational skills, financial project management skills, including earn value management (EVM), strong production management capabilities, and a proven understanding of project management methodologies. The ideal candidate will have an aptitude for leadership, a strong sense of ownership, and natural communication skills.

Benefits

• Flexible Work Hours: Life doesn’t always fit into a 9-to-5 schedule. We offer flexibility to help you manage your work-life balance effectively.
• Remote Work: Niyam IT understands the value of flexibility. We offer remote work.
• Career Growth: Niyam IT is not just a job; it’s a career journey. We provide a supportive environment for your professional development and offer fully paid opportunities for training and advancement within the company.
• Great People: Our people are the blueprint of who Niyam IT is to the industry and community.
• Great Environment: Niyam IT fosters a great environment where innovation, collaboration, and personal growth thrive.
• Diversity & Inclusion: We believe in the strength of diverse perspectives. Your unique ideas are welcomed and celebrated every day at Niyam IT.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Number of Employees: 11-50 employees