Proposal Manager

Buildings By Design • Brush, CO

1d • Hybrid

About The Position

We’re looking to add a Proposal Manager to our team! In this role, you’ll lead the development, coordination, and delivery of high-quality proposals across multiple market sectors within the AEC industry. You will work closely with business development, project managers, estimators, architects, and executives to craft compelling, compliant, and strategic proposals that reflect our company’s capabilities and vision.
You’ll oversee the full proposal lifecycle, from reviewing RFP requirements to managing content, schedules, and final deliverables, ensuring every submission is polished, accurate, and positioned to win.
We are offering this position as a hybrid/remote role, with required in-office days to support collaboration, proposal reviews, and team coordination.
What You'll Do
Review RFPs/RFQs to determine requirements, evaluation criteria, and strategic approach.
Create and manage proposal schedules, deadlines, checklists, and compliance matrices.
Lead and facilitate proposal kick-off meetings, storyboarding sessions, and content reviews.
Write, edit, and format proposal content including project narratives, executive summaries, resumes, and technical sections.
Collaborate with internal teams (BD, marketing, estimating, project management, leadership) to collect and refine information.
Maintain and update proposal assets such as boilerplate content, employee resumes, project sheets, and qualifications.
Coordinate graphics, layout, and branding to ensure submissions are visually consistent and professional.
Prepare and submit complete, compliant proposals and manage follow-up requests from clients.
Track win/loss outcomes and support ongoing improvement of proposal processes and tools.
What Success Looks Like
You’ll excel in this role if you’re someone who communicates clearly, stays organized under tight deadlines, and enjoys turning technical information into persuasive messaging. You’re the type who brings structure to ambiguity, anticipates needs before others see them, and takes pride in producing work that is both accurate and visually polished.
If you thrive in a fast-paced environment, enjoy collaborating across multiple departments, and understand how thoughtful proposal strategy influences long-term success in the AEC industry, you’ll be a great fit.

Requirements

• High school diploma or equivalent
• 3+ years of experience in the AEC industry supporting proposals, marketing, technical writing, or business development
• Demonstrated experience reading and interpreting RFQs/RFPs and coordinating multi-discipline project information
• Proficient with Adobe Creative Suite

Nice To Haves

• Bachelor's degree in Marketing, Communications, Journalism, Architecture, Engineering, or a related field
• Portfolio of relevant projects
• 5+ years AEC proposal development experience with lead authorship responsibility
• Prior experience supporting pursuit strategy or client interview preparation

Responsibilities

• Review RFPs/RFQs to determine requirements, evaluation criteria, and strategic approach.
• Create and manage proposal schedules, deadlines, checklists, and compliance matrices.
• Lead and facilitate proposal kick-off meetings, storyboarding sessions, and content reviews.
• Write, edit, and format proposal content including project narratives, executive summaries, resumes, and technical sections.
• Collaborate with internal teams (BD, marketing, estimating, project management, leadership) to collect and refine information.
• Maintain and update proposal assets such as boilerplate content, employee resumes, project sheets, and qualifications.
• Coordinate graphics, layout, and branding to ensure submissions are visually consistent and professional.
• Prepare and submit complete, compliant proposals and manage follow-up requests from clients.
• Track win/loss outcomes and support ongoing improvement of proposal processes and tools.

Benefits

• Competitive salary based on experience
• Full benefits package offered, including health insurance, life insurance, supplementary insurance, paid time off, and retirement.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: High school or GED