Proposal Development Specialist II

Utah State University•Logan, UT

About The Position

S.J. and Jessie E. Quinney College of Agriculture and Natural Resources at Utah State University invites applicants for a full-time Proposal Development Specialist position. Incumbents in the Proposal Development Specialist series work with faculty to develop and submit proposals to a wide range of external funding agencies and organizations, including both public and private entities. This position is funded for 1 year but may be longer continent upon funding and need. Estimated start date is December 1, 2025

Requirements

Six years of related work experience or a Bachelor’s degree plus two years of related work experience or a Master’s degree, or an equivalent combination of education plus experience is required.
Proven experience writing, coordinating, and managing proposals to federal, state, or private funding sources.
Advanced proficiency in Microsoft Word and Excel, and basic working proficiency in PowerPoint.
Demonstrated flexibility, versatility, and ability to manage multiple projects with tight deadlines.
Ability to facilitate proposal development by faculty with diverse backgrounds and experience across departmental, disciplinary, and institutional boundaries.

Nice To Haves

Experience with or knowledge of: Major funders or programs supporting programmatic implementation and demonstration grants.
Federal agencies and land-grant universities and their funding processes.
Budget development and cost-sharing for competitive funding requests/proposals.
Knowledge and understanding of proposal writing procedures and requirements.
Knowledge and understanding of research and creative activity funding agencies.
Knowledge of strategic planning.
Excellent written and oral communication skills.
Skilled at project management.
Skilled at technical writing.
Leadership abilities.
Ability to facilitate proposal development by faculty with diverse backgrounds and experience across college, departmental, disciplinary, and institutional boundaries.
Ability to work on multiple projects simultaneously and under tight deadlines.
Ability to develop and deliver trainings and/or workshops.
Ability to make complex administrative/procedural decisions and judgements.

Responsibilities

Reviews application guidelines, evaluates funder criteria and priorities, and interprets funding agency requirements.
Drafts non-technical and transitional sections of a proposal.
Assists with the preparation of proposal budgets, working closely with Business Services staff and Sponsored Programs.
Reviews proposal components for typos, grammatical errors, clarity, format, and adherence to RFP requirements.
Prepares, manages, and submits proposals in a timely manner via USU’s internal proposal management system, working with Sponsored Programs and other university compliance offices, as necessary.
Prepares and manages proposal packages in external electronic submission portals, as appropriate.
Serves as an administrative liaison to collaborating institutions to obtain required subaward documentation.
Recommends changes in proposal scope, format, and content, restructuring and editing as necessary.
Fosters opportunities for collaborative efforts with other USU faculty.
Promotes cooperation between colleges or departments and develops teams involving multiple campus organizations.
Develops and analyzes reports using institutional data, researches and prepares materials to represent sponsored research activity.
Works closely and collaboratively with Research Development and other proposal development staff.
Engages in appropriate professional development activities and ad hoc projects, as requested.
Performs miscellaneous job-related duties, as assigned.