Proposal Development and Knowledge Management Intern

Arcfield • Chantilly, VA

33d

About The Position

Responsibilities

What You'll Learn

Proposal Lifecycle: Understand the full proposal process and roles involved in identifying an opportunity, kicking off the proposal, managing content creation, submitting the final response, and learning of the award.
Information Architecture and Content Curation: Learn how to organize, categorize, and structure information to make it searchable and useful.
Technologies that Support Enterprise Knowledge: Learn how to use SharePoint and AI tool(s) for content management and/or refinement.
Key Responsibilities
Knowledge Management:
Content Mining: Review submitted proposal responses, reports, and marketing materials to identify, extract, and categorize reusable content.
Archiving and Repository Management: Maintain organization of the proposal library to ensure information is up-to-date, accurate, and easily accessible.
Metadata Tagging: Apply consistent tagging/indexing to content to improve searchability.
Iterative Process Improvement: Identify opportunities for process improvement by questioning current workflows.
Other Proposal Functions (As Needed/Interest Based):
Writing & Editing: Assist with specifics of proposal writing and editing.
Visual Communications: Create proposal graphics (e.g., organization charts, process flows, presentations) using Adobe Illustrator.
SharePoint Administration: Assist with the structural management of proposal sites, including managing user permissions, creating document libraries, and optimizing site navigation for active bid teams.
Compliance Review: Cross-check drafts against RFP requirements to ensure compliance with customer instructions.

Requirements

• HS 3-4 Years
• Currently pursuing or recently completed a bachelor’s degree; preference for Communications, English, Marketing, Art/Graphics, Business Administration, or a related field.
• Exceptional written and verbal communication skills.
• Meticulous attention to detail and strong organizational skills.
• Ability to work independently and collaboratively.
• Interest in learning about the business growth and proposal lifecycle.

Nice To Haves

• Experience with knowledge management tools, e.g., SharePoint.
• Basic understanding of AI tools for content curation.

Responsibilities

• Content Mining: Review submitted proposal responses, reports, and marketing materials to identify, extract, and categorize reusable content.
• Archiving and Repository Management: Maintain organization of the proposal library to ensure information is up-to-date, accurate, and easily accessible.
• Metadata Tagging: Apply consistent tagging/indexing to content to improve searchability.
• Iterative Process Improvement: Identify opportunities for process improvement by questioning current workflows.
• Writing & Editing: Assist with specifics of proposal writing and editing.
• Visual Communications: Create proposal graphics (e.g., organization charts, process flows, presentations) using Adobe Illustrator.
• SharePoint Administration: Assist with the structural management of proposal sites, including managing user permissions, creating document libraries, and optimizing site navigation for active bid teams.
• Compliance Review: Cross-check drafts against RFP requirements to ensure compliance with customer instructions.

What This Job Offers

• Career Level: Intern