Proposal Coordinator

Trilon Group•Frankfort, KY

16d•Hybrid

About The Position

HMB Professional Engineers is seeking a detail-oriented and highly organized Proposal Coordinator to support our marketing and business development efforts. This role is ideal for a candidate who thrives in a deadline-driven environment and enjoys collaborating with technical teams to produce compelling proposals. Position Overview: The Proposal Coordinator will lead the development, coordination, and submission of proposals, qualifications packages, and marketing materials. This individual will work closely with engineers, project managers, and leadership to create high-quality, compliant, and visually engaging responses to RFPs and RFQs.

Requirements

Bachelor’s Degree in Marketing, Communications, English, or a related field
Excellent written, editing, and verbal communication skills
Strong organizational skills and ability to manage multiple deadlines
Proficiency in Microsoft 365
Experience with Adobe programs and/or Canva preferred

Nice To Haves

Experience responding to RFPs/RFQs, preferably in the A/E/C industry
Familiarity with proposal processes for public sector clients is a plus

Responsibilities

Coordinate and manage the full proposal lifecycle from kickoff to submission
Develop, write, edit, and format proposals and qualifications packages
Ensure compliance with client requirements and deadlines
Collaborate with technical staff to gather project information and tailor content
Maintain and update proposal materials, resumes, and project descriptions
Assist with presentations, marketing materials, and branding efforts
Coordinate and maintain state DOT pre-qualifications and related documentation
Prepare and submit award applications, including ENR, Hot Firms, and Best Places to Work programs