Proposal Coordinator

Erdman Anthony•Rochester, NY

5d•Onsite

About The Position

The Proposal Coordinator will collaborate within the Facilities team to manage proposals and business development, maintain CRM data, develop marketing tools, provide website updates, and perform other ancillary tasks to support the growth of our company. Position is based in our Rochester, NY office.

Requirements

College degree in Communications, Journalism, Marketing, Business Administration, English or related field
Minimum of two (2) years of experience collaborating within a marketing or business development team to lead and/or support proposal activity
Strong working knowledge of Adobe software including InDesign, Illustrator, and Photoshop
Strong CRM experience, Deltek Vision/VantagePoint is a plus
Strong experience in Microsoft Office 365 products, specifically Word, Excel, Teams, PowerPoint, and OneNote
Excellent attention to detail
Strong time management and prioritization while handling multiple tasks
Ability to manage multiple projects concurrently, prioritize tasks, and adapt to changing priorities in a deadline driven environment
Excellent communication skills both oral and written
Ability to work effectively both independently and as part of a team
Exhibits a professional, positive, energetic and cooperative internal and external customer-oriented attitude
Maintains a valid driver’s license
This is an in-office position.

Nice To Haves

A/E/C industry experience is a plus
Strong CRM experience, Deltek Vision/VantagePoint is a plus

Responsibilities

Manage the preparation of proposals from point of GO decision to client delivery
Lead proposal kick-off meetings and maintain proposal management plan
Collaborate with key internal stakeholders and provide input for proposal strategy and content
Develop, distribute, and manage proposal outlines/schedules, team resumes, and organizational charts
Proofread proposals and provide copy/design editing, adhering to brand voice, tone, and messaging
Coordinate final proposal deliverables with internal team and teaming partners, complete quality review of final package, coordinate printing and delivery or electronic submissions of proposals internally or externally
Assist in the development of presentation materials for client interviews
Update teaming partners on whether Erdman Anthony was awarded or not awarded the project Lead or participate in the effort to obtain debriefs from clients if not selected for a project
Input new project opportunities, and proposal wins and losses into CRM (VantagePoint)
Manage and update proposal content library by working with Project Managers and Project Services to generate and/or update all project related documents (IE: quality process, PM approach, etc.)
Work with individual staff, Department Managers and Project Services to include projects on staff resumes
Form and template creation and updating
Track lead-sources and identify potential project
Support Corporate Marketing providing information from project summaries
Support the development of communications campaigns
Work with creative and technical consultants to create content for client interviews and industry presentations