Proposal Coordinator

EC Electric • Portland, OR

2d • $65,000 - $80,000

About The Position

The Proposal Coordinator supports marketing and business development efforts, including proposal tracking, creation of persuasive proposals, presentations, respond to requests for proposal (RFPs) and requests for qualifications (RFQs), article writing, and maintenance of systems and tools to promote overall efficiency and effectiveness. Duties and Responsibilities include the following: Support the lifecycle of marketing pursuits, from strategy to win, including developing, writing, and editing proposals, prequalification forms, and other business communication documents. Gather information needed to propose (technical approach, project pages, resumes, insurance, etc.). Facilitate Kick-Off Meetings with Branch/Project Managers. Continuously evaluate and identify opportunities to drive process improvements that positively impact the customer’s experience. Provides planning support for key trade shows to maximize presence and investment. Update’s client and project information in the marketing project and personnel database, including project descriptions, staff resume updates and other shared knowledge used by the proposal team. Collaborates with the Creative Team to obtain project and stock imagery for proposal submissions. Assists in other marketing and/or business development areas as requested or assigned. Identify and package training material from all 3 phases (Job Cost, Projections/Workoff, and Change Orders) for future new hire usage Performs other duties as assigned.

Requirements

• Bachelor’s degree (communications, English, journalism, marketing preferred) with 3+ years related experience in the AEC industry.
• Excellent interpersonal communication skills.
• Proficient at technical writing for the AEC industry.
• Ability to multi-task, prioritize, and work independently as well as in team environments, often under tight deadline situations.
• Proficient Microsoft Outlook, Word, PowerPoint, and Adobe Creative Suite, InDesign specifically.
• High energy, captivating written communicator.
• Understand, meet, and exceed deliverable requests.
• Exhibit persistence and follow-through on commitments and deadlines.
• Ability to execute across a wide variety of internal and external marketing activities, including proposal preparation and trade show/conference booth setup.
• Ability to adjust quickly to changing priorities.

Responsibilities

• Support the lifecycle of marketing pursuits, from strategy to win, including developing, writing, and editing proposals, prequalification forms, and other business communication documents.
• Gather information needed to propose (technical approach, project pages, resumes, insurance, etc.).
• Facilitate Kick-Off Meetings with Branch/Project Managers.
• Continuously evaluate and identify opportunities to drive process improvements that positively impact the customer’s experience.
• Provides planning support for key trade shows to maximize presence and investment.
• Update’s client and project information in the marketing project and personnel database, including project descriptions, staff resume updates and other shared knowledge used by the proposal team.
• Collaborates with the Creative Team to obtain project and stock imagery for proposal submissions.
• Assists in other marketing and/or business development areas as requested or assigned.
• Identify and package training material from all 3 phases (Job Cost, Projections/Workoff, and Change Orders) for future new hire usage
• Performs other duties as assigned.

Benefits

• Salary range for this position is $65,000-$80,000 annually.
• Opportunity for a discretionary year-end bonus.
• 401k with a 40% employer match (up to federal limit.)
• Please find more information on our compensation package here. https://ecpowerslife.com/wp-content/uploads/2026/02/EC-Benefit-Summary-Applicants.pdf
• In addition to significant career growth opportunities, full-time employees enjoy a competitive pay rate, paid holidays and PTO; Medical, Dental, Vision, Life Insurance, Disability Insurance, Flexible Spending Accounts, 401k plan and Employee Assistance Program.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 251-500 employees