Proposal Coordinator (Marketing)

Environmental Science Associates

4h•$32 - $39•Hybrid

About The Position

Environmental Science Associates (ESA) is a 100% employee-owned environmental consulting firm. They specialize in planning, designing, permitting, mitigating, and restoring projects across communities, infrastructure systems, open spaces, and wildlands, with 50 years of experience across 21 offices in California, the Pacific Northwest, and the Southeastern United States. ESA is seeking a Proposal Coordinator for their Northern California team. This role is for a dynamic individual with at least two years of professional experience, responsible for developing and coordinating deliverables for requests for proposals/qualifications (RFP/RFQ) in the Architecture and Engineering (A/E) market. The successful candidate must demonstrate initiative, skill, and commitment to manage multiple proposals concurrently, produce accurate, compliant, and creative proposals, and be flexible to meet quick turnaround client deadlines. The position requires presence at one of the Northern CA offices (San Francisco, Oakland, San Jose, Petaluma, & Sacramento) when needed.

Requirements

Minimum of 2 years of professional experience in Northern California.
Ability to work collaboratively with department members and internal clients to identify, research, and evaluate marketing opportunities.
Ability to complete day-to-day tasks in a fast-paced environment and maintain a commitment to high-quality deliverables.
Proactive and detail oriented.
Able to work individually and as part of a team.
Exemplary communication skills.
Exceptional writing and oral presentation skills.
Effective collaborator able to collect and coalesce information from various technical teams to produce persuasive proposals, compelling content, and marketing collateral for clients, agency staff, teaming partners, and other interested parties.
Associate degree in marketing, Journalism, Communications, English, or a related field (additional years of experience can be considered instead of a degree).
Strong MS Office Suite skills.
Knowledgeable in Adobe Suite (InDesign, Illustrator).

Nice To Haves

A bachelor's degree is preferable but not required.
Experienced working in the A/E/C industry is highly preferred but not required.

Responsibilities

Support the Northern California Region to meet and exceed annual acquisition goals.
Assist in the creation and coordination of multi-discipline proposals as specified in ESA’s Strategic, Market, and Regional Business Plans in collaboration with technical teams.
Manage multiple responsibilities and deadlines while working on a team or independently.
Help streamline and monitor the client management process.
Receive, review, and distribute marketing leads for pursuit.
Assist with data collection and records management for proposal, project, personnel, clients, and teaming partner information using CRM software; generate reports as needed.
Maintain internal qualifications and resume-library.
Assist with prime and sub-consultants for pursuits and participate in and coordinate short-list interview preparation.
Participate in regular marketing and business development meetings.
Support opportunity tracking and identify strategic cross-discipline and/or cross-regional marketing opportunities.
Assist with strategic marketing programs and plans of action including conference and event participation.