Proposal Coordinator

Cleary Zimmermann Engineers•San Antonio, TX

16d

About The Position

Do you love solving the proposal puzzle? Cleary Zimmermann is seeking an entry level Proposal Coordinator to join our Marketing Team. The Proposal Coordinator has the responsibility to support marketing pursuit efforts, prepare RFQ submissions and general qualifications, and communicate Cleary Zimmermann’s differentiators to win projects.

Requirements

Bachelor's Degree in English, Marketing, Business, Liberal Arts, Journalism or Communications preferred
Knowledge of a wide range of software (Microsoft Office Suite and Adobe Creative Suite, particularly InDesign)
Experience using a CRM database preferred (e.g., Unanet CRM by Cosential, Deltek)
Excellent organizational skills and the ability to handle multiple tasks at a single time
Ability to meet strict deadlines and manage time effectively
Ability to work independently with little oversight
Must be detail oriented
Excellent written and oral communication skills
Ability to work well with all internal and external clients

Nice To Haves

Interest or experience in the architecture/engineering/construction professions preferred

Responsibilities

Prepare RFQ responses for prime and teamed opportunities, and verify that all minimumrequirements are met prior to submission
Support in the development of proposals (RFQs) and statements of qualifications (SOQs),collaborating with marketing, business development, and operations personnel
Write, proofread, and edit proposal content, including cover letters, company overviews, technical staff resumes, project descriptions, graphics, organizational charts, etc.
Attend team kick-off calls, support development of proposal outlines, compile components,capture technical information from subject matter experts, ensure deadlines are met, etc.
Work alongside the project pursuit team to develop a project-specific, cohesive message
Work closely with business development and technical leads to address client hot button issuesand communicate firm differentiators in all materials
Deliver proposal submittals and handle printing and production, when required
Enter and track stages of opportunities and project information within Unanet CRM by Cosential(CRM database)
Complete all the necessary proposal close-out activities including electronic filing, and updates of marketing collateral, proposal boilerplate, and Unanet CRM by Cosential
Assist with updating current Unanet CRM by Cosential opportunities, client contacts and projecthistories
Coordinate in managing CoSchedule calendar of RFQ deadlines and qualifications packagesrequests
Attend pre-proposal meetings as requested
Maintain firm branding standards on materials and communications
Develop relationships in the industry to help promote the firm and services
Participate in business development and promotional activities when requested
Other duties required to support the Marketing Department