Proposal Coordinator
About The Position
The Proposal Coordinator will support the Estimating Department by coordinating internal resources, gathering required documentation, and assisting with the preparation and submission of project bids and proposals. This role requires strong organizational skills, attention to detail, and the ability to communicate effectively with internal teams and external partners. Location & Details: This position will report to our Rockford, IL office Monday-Friday 8am-5pm Company Overview With more than a century of exceptional work on our resume, William Charles Construction remains guided by the pursuit of excellence. Our “Do it Right the First Time” work ethic has been the cornerstone of our business philosophy since 1892. With our broad background in heavy civil construction, environmental management and mining and materials production, we have the expertise to help our customers complete their most complex projects. MasTec’s Clean Energy & Infrastructure (CE&I) segment generates over $4 billion in annual revenue, providing construction services across industrial, renewables and infrastructure sectors. Our industrial expertise includes building products manufacturers, decarbonization, power generation facilities, manufacturing plants and mining. In infrastructure, we specialize in general heavy civil construction, underground utilities, structures, electrical work, material production, roadways, bridges, specialty pavement overlays, environmental projects and commercial buildings. Our renewables sector focuses on solar, wind and battery storage. Sustainability and safety are foundational to our culture and influence everything we do. MasTec, a minority-owned Fortune 500 company, has shaped the construction industry for more than 90 years. With over 35,000 employees and 400 offices nationwide, we provide flexibility and career growth in dynamic work environments.
Requirements
- 3+ years administative experience
- Detail Oriented with excellent organizational, mulit-tasking and management skills.
- Adobe, Microsft Office
- Able handle pressure under strict deadlines
Nice To Haves
- Bachelor’s degree preffered
Responsibilities
- Review Requests for Proposals (RFPs) and bid documents to identify submission requirements and deadlines, including EEO, DBE, and Small Business requirements.
- Collect, organize, and maintain materials required for bid submissions and prequalification’s across multiple industries.
- Coordinate with internal departments to gather required documentation and information for proposals and bids.
- Organize bid deliverables and ensure all required documents are completed and submitted on time.
- Order bid bonds and obtain required insurance documentation as specified by project owners.
Benefits
- Competitive pay with ongoing performance review and merit increase
- 401(k) with company match & Employee Stock Purchase Plan (ESPP)
- Flexible spending account (Healthcare & Dependent care)
- Medical, Dental, and Vision insurance (plan choice) - coverage for spouse, domestic partner, and children
- Diabetes Management, Telehealth Coverage, Prescription Drug Plan, Pet Insurance
- Paid Time Off, Paid Holidays, Bereavement Leave
- Military Leave, including Differential Pay and Benefits Continuation
- Employee Assistance Program
- Short and long-term disability, life insurance, and accidental death & dismemberment
- Voluntary life insurance, accident, critical illness, hospital indemnity coverage
- Emergency Travel Assistance Program
- Group legal plan
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Number of Employees
11-50 employees
