Proposal Coordinator II
About The Position
The Intelligence & Security Sector (I&S) is seeking a Proposal Coordinator II. This position administers and coordinates writing, research, design, development, and revision of proposals under direction of the Proposal Manager (typically $100-300M). The Proposal Coordinator II edits and manages production of proposals by coordinating the work of several areas to ensure that proposal development is on track and on time. Specific duties include copy editing and proofreading for accuracy, consistency, and conformity to style; understanding and following RFP requirements; and coordinating writing schedules, format, recordkeeping, reproduction, and delivery of proposals. The coordinator is responsible for organizing proposal team activities such as arrival of team members, daily status calls, color review teams, and catering. Coordinator trains new proposal team members on proposal tools such as web-based collaborative tools, as well as ensures they can use all proposal resources needed for proposal development. Analyzes RFP requirements and develops or verifies RFP/Proposal compliance matrix. Develops format guidance and templates for proposals, in concert with Proposal Manager and RFP guidelines. Performs desktop publishing tasks such as reformatting proposal documents to ensure proper proposal styles, fonts, and graphics are being used. Coordinates final production to RFP specifications and assists in administration and operation of web-based collaborative tools for proposal development. May provide guidance and work leadership to less experienced Proposals Coordinators. Participates in special projects as required. The Proposal Coordinator II typically works on moderately complex proposals with multiple volumes and standard production requirements. These proposals have a mid-range value and are of strategic importance to I&S.
Requirements
- Candidates must be able to work with staff at all levels of the company
- Manage multiple tasks simultaneously and efficiently
- Understanding of Shipley or similar proposal development process
- Ability to maintain calmness and organization under pressure, while maintaining exceptional customer focus and attention to detail
- Advanced MS 365 Skills (Word required, Excel and PowerPoint desired)
- Advanced use of Microsoft SharePoint
- Familiarity with Generative Artificial Intelligence (GenAI) tools and concepts
- Excellent oral and written communication skills
- Minimum of 3 years experience
Nice To Haves
- Clearance: SECRET with TS SCI eligible
Responsibilities
- Administers and coordinates writing, research, design, development, and revision of proposals
- Edits and manages production of proposals by coordinating the work of several areas to ensure that proposal development is on track and on time
- Copy editing and proofreading for accuracy, consistency, and conformity to style
- Understanding and following RFP requirements
- Coordinating writing schedules, format, recordkeeping, reproduction, and delivery of proposals
- Organizing proposal team activities such as arrival of team members, daily status calls, color review teams, and catering
- Trains new proposal team members on proposal tools such as web-based collaborative tools, as well as ensures they can use all proposal resources needed for proposal development
- Analyzes RFP requirements and develops or verifies RFP/Proposal compliance matrix
- Develops format guidance and templates for proposals, in concert with Proposal Manager and RFP guidelines
- Performs desktop publishing tasks such as reformatting proposal documents to ensure proper proposal styles, fonts, and graphics are being used
- Coordinates final production to RFP specifications and assists in administration and operation of web-based collaborative tools for proposal development
- May provide guidance and work leadership to less experienced Proposals Coordinators
- Participates in special projects as required
Benefits
- health, dental, and vision insurance
- health savings accounts
- a 401(k) savings plan
- disability coverage
- life and accident insurance
- employee assistance program
- a legal plan
- discounts on things like home, auto, and pet insurance
- paid time off
- paid holidays
- paid parental, military, bereavement, and any applicable federal and state sick leave
- Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards
- Other incentives may be available based on position level and/or job specifics
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
Number of Employees
5,001-10,000 employees
