Property Manager

SPANISH SPEAKING UNITY COUNCIL • Oakland, CA

21d • $70,000 • Onsite

About The Position

The property operates under a Regulatory Agreement with the City of Oakland HCD that requires ongoing affordability restrictions, including annual income certifications and the maintenance of rents below market rate. The site provides long-term affordable housing to low- and moderate-income households, many of whom benefit from coordination with resident services and community-based partners.

Under the supervision of the Property Management Supervisor, the Property Manager oversees all aspects of property operations, including leasing, income and rent compliance, maintenance coordination, budgeting, and resident relations. The Property Manager is responsible for ensuring full compliance with the City of Oakland Regulatory Agreement, meeting all financial, physical, and regulatory performance standards, and supporting a safe, inclusive, and well-managed living environment for residents.

Responsibilities

• Oversee daily property operations to maintain safe, clean, and compliant housing for residents.
• Supervise on-site staff, including Assistant Property Manager, Resident Manager, Maintenance, and Janitorial staff.
• Develop and monitor property budgets; review financial statements and address variances.
• Approve invoices, purchase orders, and vendor payments in coordination with the Finance Department.
• Maintain accurate rent rolls, vacancy reports, and financial documentation in Yardi or other approved software.
• Manage all leasing activities, including applicant screening, move-ins, annual recertifications, and move-outs in accordance with City of Oakland HCD regulations.
• Maintain an accurate waiting list and ensure adherence to Affirmative Fair Housing Marketing Plan (AFHMP).
• Coordinate with the City of Oakland Housing Authority to ensure timely subsidy payments and compliance with program guidelines.
• Conduct unit inspections pre-move-in, annually, and at move-out; ensure prompt correction of any deficiencies.
• Ensure full compliance with all regulatory agreements and reporting requirements.
• Complete and submit annual owner certifications, HAP requests, and compliance audits as required.
• Maintain complete and organized tenant files and documentation in accordance with HUD and TCAC standards.
• Prepare for and successfully complete annual management reviews, audits, and inspections by regulatory agencies and investors.
• Promote a welcoming community environment and respond promptly to resident concerns and grievances.
• Enforce leases, community rules, and regulations consistently and in compliance with Fair Housing and ADA/504 requirements.
• Collaborate with Resident Services staff and partner agencies to support residents’ long-term housing stability, including coordination for veteran households.
• Participate in or host regular resident meetings, safety trainings, and community engagement events.
• Coordinate property maintenance, preventive maintenance planning, and capital improvement projects with Facilities Manager
• Conduct regular site inspections to ensure building and grounds are well-maintained and free of hazards.
• Enforce safety regulations and emergency procedures; maintain updated safety and emergency plans for the property.
• Collaborate with maintenance staff and vendors to ensure timely resolution of work orders and maintain compliance with City of Oakland Housing Quality Standards (HQS).
• Recruit, train, and evaluate site-level staff, ensuring accountability and professional growth.
• Conduct performance evaluations and establish goals consistent with department and agency objectives.
• Promote a positive and inclusive work culture aligned with The Unity Council’s mission and values.
• Perform additional duties as required.
• Serve as the primary on-call contact for all after-hours emergencies related to safety, security, maintenance, and building systems.
• Respond promptly to fire alarms, power outages, plumbing/elevator malfunctions, or urgent resident incidents.
• Coordinate with maintenance staff, emergency vendors, and first responders as needed.
• Ensure all after-hours incidents are properly logged, reported, and followed up on during business hours.
• Participate in developing and implementing the property’s Emergency Response and Preparedness Plan, including evacuation procedures and communication protocols.

Benefits

• Two weeks of paid vacation a year, sick time, 14 holidays, up to five floating holidays based on employee status, medical and dental benefits on the first of the month following 30 days of employment, life insurance policy at no cost to employee (with the option of increasing policy amount), flexible spending account for medical and dependent care costs, commuter benefits, 403(b) with employer match, and other benefits.
• We foster a joyful workplace and offer opportunities for professional development and growth.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: No Education Listed