Property Manager II

WEST SIDE FED SR.SUP•New York, NY

22d

About The Position

Borinquen Court & Tres Puentes is a cluster of Senior Supportive and Affordable Housing residence in the Bronx, providing 323 units of permanent housing (145 at Borinquen Court, and 178 at Tres Puentes). The Property Manager position partners with Social Services staff to collaborate in the development, evaluation and implementation of agency policies, procedures, and programs with the goal of improving the services provided to residents. The Property Manager is responsible for safe operations of the building; staff supervision, operating the property within the budget, facility maintenance, compliance, resident relations and collaborating with the social services team to keep residents stably housed.

Requirements

Skilled at working with people who have histories of homelessness, are living with mental health conditions, chronic substance use, or other chronic challenges.
Strong leadership skills with a proven track record for creating and maintaining positive and mindful change
Ability to collaborate across functional teams
Ability to work well under pressure, including emergency and crisis situations, and be flexible with work schedule when necessary
Proven management skills including strong computer skills and facility with Excel, Word, Outlook. Facility with RealPage, Yardi or similar Property Management software.
High School Diploma or GED required, Associate’s or bachelor’s degree preferred
A minimum of two years of supervisory experience
A minimum of 4 years of experience with Section 8 and LIHTC, knowledge of other Housing subsidy programs preferred including but not limited to: Section 8 (project based and tenant-based vouchers), NY/NY I, II, & III, SCRIE, DRIE, HHAP, City FHEPS
Must be able to sit, stand, walk, and bend
Must be able to lift 25 lbs.

Nice To Haves

Experience with Low Income Housing Tax Credit programs and compliance, including LIHTC Certification, strongly preferred.
Bilingual in English and Spanish is a plus

Responsibilities

Building Management:
With the Assistant Property Manager, supervise the maintenance, administrative and compliance staff, including:
Ensuring building operation continuity. This includes setting staff schedules and coordinating shift coverage as needed (vacations/holidays/etc.) and per Union contract
Maintain good relations with oversight agencies including but not limited to HPD, HDC, NYCHA, HUD, DHS, and Tax Credit Investors and Syndicators.
Lead site, financial and files Audits and coordinate timely responses on findings
In collaboration with Facilities Department and Superintendent, manage building project, repairs, and maintenance
Monitor and optimize use of building inventory and supplies
Manage vendor relations, including schedules, contract review and renewal, bids and proposals collection and review, invoice tracking and timely payment
Report on and address building related issues in a timely fashion
Assure the building, sidewalks, and alleys are clean and well-maintained; and all licenses, certificates, etc., are current
Conduct annual and as needed inspections, arrange for routine painting and repair work
Monitors progress of work orders, maintain accurate records, tracking service and performance of equipment
Assure compliance with fire safety regulations including routine fire drills and inspection of fire safety equipment
With input from social service Team, initiate and oversee collection actions and holdover proceedings as necessary
Review and recommend staff training needs and ensure staff are meeting minimum training requirements
Assure all required licenses, operating certificates, etc. are current and maintained.
Assure all documentation is properly completed, managed confidentially, and stored in an appropriate location and submitted in a timely manner
Assure quality management is practiced in accordance with all internal and external policies and procedures.
Services to Residents:
Work collaboratively with social services to resolve resident issues
In collaboration with WSFSSH Occupancy and Leasing departments, responsible for intake/admission, and discharge of residents
Available to negotiate and respond to grievances and reasonable accommodation requests.
Respond to onsite emergencies and safety concerns, such as floods, fire, or tenant-related issues, in collaboration with maintenance and social services teams, as needed. Shared on-call availability with other members of the WSFSSH team during non-business hours.
Ensure compliance to WSFSSH standards and all contracted agencies including but not limited to NYC Department of Homeless Services, NYC Department of Health and Mental Health, NYC Building Department, NYC Fire Department, NYC Housing and Preservation Department, Low Income Housing Tax Credit (LIHTC), HPD Project Based Voucher Program/Section 8 Rental Assistance, and NYC Continuum of Care (CoC).
Oversee lease up of vacant units in compliance with fair housing, marketing, tenant selection plans, tenant applications, and referral programs, including but not limited to DHS
Maintain resident information including move-ins and move-outs, rent changes, subsidy changes, and rent payments
Budget:
Operate and manage the building within the prescribed budgets and ensure documentation of expenses meets contractual and agency standards
Collect and deposit rents
Work with Finance Department and Central Management to establish annual operating budget
Commercial Space & Senior Center:
Monitor and ensure city regulation compliance by commercial landlord for all commercial space on WSFSSH property line, approximately twelve spaces total.
Monitor and ensure proper maintenance practices and repairs according to signed lease agreements

Benefits

Westside Federation of Senior & Supportive Housing offers full-time employees a comprehensive choice of benefits that include Medical, Dental, Vision, 403 (B) retirement savings, Flexible Spending Accounts (FSA), Life & Disability, Short-term and Long- term Disability, Employee Assistance Program (EAP) commuter benefits and more. Voluntary benefit options and Time Off that includes 11-12 paid Federal Holidays, accrued Vacation and Sick Time.

Stand Out From the Crowd

Upload your resume and get instant feedback on how well it matches this job.

Upload and Match Resume