Property Manager / Executive Assistant

KR WOLFE•Lakeside, CA

3d•$80,000 - $85,000

About The Position

The Executive Assistant / Property Manager provides high-level administrative support to the CEO while overseeing the day-to-day operations and management of assigned properties. This dual role position requires strong organizational skills, discretion, and the ability to manage multiple priorities across both executive support and property management functions.

Requirements

Bachelor’s degree or equivalent experience preferred
3+ years of experience in executive support, property management, or a related field
Strong organizational and time management skills with the ability to multitask
Excellent written and verbal communication skills
High level of discretion and professionalism
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Knowledge of basic accounting principles preferred
Attention to detail and accuracy
Problem-solving and critical thinking
Strong interpersonal and customer service skills
Ability to work independently and proactively
Adaptability in a fast-paced environment
Ability to manage both administrative and operational responsibilities
Occasional travel to property sites may be required
May require availability outside standard business hours for urgent property needs

Nice To Haves

Experience with property management software (e.g., AppFolio, Yardi, Buildium) is a plus

Responsibilities

Provide comprehensive administrative support to executive leadership, including calendar management, meeting coordination, and travel arrangements
Serve as a gatekeeper and liaison between executives, internal teams, and external stakeholders
Prepare reports, presentations, and correspondence with a high level of accuracy and professionalism
Manage confidential information with discretion and integrity
Assist with project coordination, tracking deadlines, and ensuring timely completion of initiatives
Coordinate and support meetings, including agendas, minutes, and follow-ups
Handle expense reporting, invoicing, and basic budgeting tasks
Oversee daily operations of assigned properties (residential and/or commercial)
Coordinate maintenance requests, vendor services, and property inspections
Manage tenant communications, including inquiries, complaints, and lease-related matters
Assist with leasing activities, including marketing, tenant screening, and onboarding
Ensure properties comply with local, state, and federal regulations
Track rent collection, prepare reports, and assist with financial oversight
Maintain accurate property records, contracts, and documentation
Coordinate move-ins, move-outs, and property turnover processes