Property Manager / Administrator

Musca Law•Naples, FL

About The Position

Property Manager / Administrator Position Overview We are seeking a highly organized, detail-oriented Property Manager and Administrator to oversee daily property operations while providing strong administrative and operational support. This role requires a proactive professional with proven experience in property management, vendor coordination, tenant relations, and office administration. The ideal candidate is dependable, solutions-focused, and comfortable managing multiple priorities in a fast-paced environment. Key Responsibilities Property Management Oversee day-to-day operations of assigned properties Serve as primary point of contact for tenants and occupants Coordinate maintenance, repairs, and inspections with vendors and contractors Track work orders, follow up on completion, and ensure quality standards Conduct property walk-throughs and ensure compliance with safety and lease requirements Assist with move-ins, move-outs, and tenant documentation Administrative & Operational Support Maintain accurate property records, files, and databases Prepare reports, correspondence, notices, and internal documentation Manage calendars, schedules, and deadlines related to property operations Process invoices, track expenses, and assist with budgeting and reconciliations Communicate effectively with owner, management, vendors, tenants, and internal staff Support compliance, policies, and standard operating procedures Qualifications Minimum 3–5 years of experience in property management, office administration, or a related role Strong administrative and organizational skills Excellent written and verbal communication abilities Proficiency with property management software, Microsoft Office, and/or Google Workspace Ability to multitask, prioritize, and work independently Professional demeanor and strong customer service mindset Experience working with vendors, contracts, and invoices preferred What We’re Looking For A professional who takes ownership and follows through Detail-oriented with strong problem-solving skills Comfortable working in a fast-paced environment Reliable, trustworthy, and discreet Compensation & Benefits Competitive compensation based on experience Benefits package available

Requirements

Minimum 3–5 years of experience in property management, office administration, or a related role
Strong administrative and organizational skills
Excellent written and verbal communication abilities
Proficiency with property management software, Microsoft Office, and/or Google Workspace
Ability to multitask, prioritize, and work independently
Professional demeanor and strong customer service mindset

Nice To Haves

Experience working with vendors, contracts, and invoices preferred
A professional who takes ownership and follows through
Detail-oriented with strong problem-solving skills
Comfortable working in a fast-paced environment
Reliable, trustworthy, and discreet

Responsibilities

Oversee day-to-day operations of assigned properties
Serve as primary point of contact for tenants and occupants
Coordinate maintenance, repairs, and inspections with vendors and contractors
Track work orders, follow up on completion, and ensure quality standards
Conduct property walk-throughs and ensure compliance with safety and lease requirements
Assist with move-ins, move-outs, and tenant documentation
Maintain accurate property records, files, and databases
Prepare reports, correspondence, notices, and internal documentation
Manage calendars, schedules, and deadlines related to property operations
Process invoices, track expenses, and assist with budgeting and reconciliations
Communicate effectively with owner, management, vendors, tenants, and internal staff
Support compliance, policies, and standard operating procedures