Property Coordinator
About The Position
We are seeking a Property Coordinator to assist and support the Property Manager with the day-to-day management of their portfolio of properties. Primary focus is related to administrative functions and tenant / vendor relations including, but not limited to the following: collection of vendor bids and preparation of contracts related to repairs, maintenance and Capital Improvement projects; review and coding of all vendor invoices; coding and processing of all Job Cost related documents; re-class of expenses; coordination of vendor work, annual inspections (ex. Fire systems, alarm systems, backflows etc.), open & close of utility accounts; vacancy cleanouts and vacancy profiles; assist Property Manager in maintaining Emergency Response Plans for each site, including current contact information for all “first responders”, tenants, utilities, etc.; assist Property Manager with the preparation of annual budgets; coordination of travel and expense reports; Daily review and response to cases logged in Kimco’s Customer Service platform; issue work orders to vendors and follow-up to ensure work orders have been completed; maintain a Best-In-Class relationship with tenants via verbal and written communications.
Requirements
- Background in retail commercial real estate
- At least two years of experience in a fast-paced corporate setting
- Proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook and Access)
- Bachelor's degree or equivalent working experience
- Prior administrative experience
Responsibilities
- collection of vendor bids and preparation of contracts related to repairs, maintenance and Capital Improvement projects
- review and coding of all vendor invoices
- coding and processing of all Job Cost related documents
- re-class of expenses
- coordination of vendor work, annual inspections (ex. Fire systems, alarm systems, backflows etc.), open & close of utility accounts
- vacancy cleanouts and vacancy profiles
- assist Property Manager in maintaining Emergency Response Plans for each site, including current contact information for all “first responders”, tenants, utilities, etc.
- assist Property Manager with the preparation of annual budgets
- coordination of travel and expense reports
- Daily review and response to cases logged in Kimco’s Customer Service platform
- issue work orders to vendors and follow-up to ensure work orders have been completed
- maintain a Best-In-Class relationship with tenants via verbal and written communications
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Number of Employees
501-1,000 employees
