Property Coordinator, Hyde Park Village

WS Development•Tampa, FL

About The Position

The Property Coordinator plays an important role in supporting the overall success of the property team. This full-time position provides steady, reliable assistance across operations, tenant relations, vendor coordination, and marketing support. As a member of the property team, the Coordinator helps keep day-to-day processes organized and running smoothly. This includes supporting contracts and compliance, assisting with ancillary income and billing, coordinating with vendors, and helping tenants stay connected to programs such as the Loyalty initiative. The role also provides valuable support to the General Manager and lends a hand at events and marketing activities when needed.

Requirements

3–5 years of relevant business, operations, or administrative support experience (real estate, retail, or hospitality preferred).
Strong organizational and problem-solving skills with the ability to manage multiple priorities.
Proven ability to maintain confidentiality and handle sensitive information with discretion.
Effective communicator, both written and verbal, with strong interpersonal skills.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams, PowerPoint); familiarity with WordPress a plus.
Flexible and collaborative; willing to assist with occasional evening or weekend events as needed.
Self-starter who can work independently while also thriving in a team-oriented environment.

Responsibilities

Prepare and maintain vendor and ancillary income contracts, ensuring accuracy and timely execution.
Verify certificates of insurance and maintain compliance documentation for all vendors and tenants.
Assist in identifying and coordinating qualified bidders for property-level projects.
Track and support ancillary income agreements, including billing, renewals, and tenant communications.
Maintain digital records for contracts, insurance, invoices, and key operational data.
Provide office coordination, including scheduling, communications, and supply management.
Field and route calls, emails, and inquiries to the appropriate team members.
Develop and maintain organizational systems and procedures to improve workflow and efficiency.
Support the General Manager with reporting, project tracking, and cross-functional initiatives.
Conduct property walks to identify follow-up items and assist with resolution.
Serve as a reliable point of contact for tenants, ensuring timely communication and excellent rapport.
Support tenants with loyalty program participation, operational updates, and ancillary income opportunities.
Coordinate with vendors, contractors, and partners to ensure smooth execution of property projects.
Provide administrative and logistical support for property events and marketing activations.
Serve as an on-the-ground team member during events, ensuring successful execution alongside the marketing team.
Assist in communications to tenants regarding marketing initiatives, loyalty program updates, and event opportunities.