Property Control Representative III

BAE Systems

3d • $44,033 - $70,454 • Onsite

About The Position

Property Control Representative: Maintains records of property owned by government, company, and associate contractors in accordance with company procedure or government regulations. Maintains records and logs of property received, transferred, allocated, held and disposed: coordinates property transfers. Conducts periodic property inventories: and prepares reports of property status.

The Engineering, Science and Analysis (ESA) Strategic Capabilities Unit comprises the technical talent and organizational leadership that enables the successful delivery of high-impact discriminating technologies for our customers’ missions. Our collaborative, cross-functional teams are committed to innovation, integrity, continual learning and strong execution.

What You’ll Do:
Review and verify paperwork or electronic request received from leadership, co-workers or other employees seeking Asset/Property related work to be performed, i.e., email, other instructions/requests are accurate and in accordance with Asset/Property Management requirements to ensure electronic posting or creation of Audit records is complete. Maintain required logs, records, and files. Ensure all records have been correctly created and updated to proper electronic portals.
Complete tasks such as counting material, sort product, view product for damage or deterioration, proper storage, and packing. Move items as necessary ensuring all required logs, records and files have been correctly created and maintained in accordance with BAE Systems Space and Mission Systems (SMS) policies. Analyze and troubleshoot all physical or electronics issues of Property through resolution.
Receive, control, and protect product in location by ensuring storage is proper for product and item can be secured i.e. on a floor, shelf, pallet, or rack location safely to protect materials and ensure the safety of others working in area or passing by. Report any Safety or Security concerns to: Leads, a Supervisor, a Manager, Environmental Health and Safety, Security or Human Resources.
Perform property management duties to ensure BAE Systems SMS compliance with Federal Acquisition Regulations and existing policies and procedures.
Provide input into the development, recommendation, and implementation of property administration policy.
Analyze and troubleshoot all property issues through resolution.
Coordinate the acquisition of government and/or customer property to ensure property is contractually authorized and required approvals and screening documentation are completed as appropriate.
Ensure all property has been identified and is being utilized properly in alignment with contractual requirements.
Create and maintain contractually required property accountability records and back up audit trail documentation to support property outcomes.
Coordinate all disposal activities of surplus property.
Arrange disposal of surplus or obsolete material or equipment.
Ensure all transfers of property are approved and documented appropriately.
Perform final review to determine that disposition of all property has been accomplished, properly documented and recorded on the official records.
Prepare reports concerning the status, allocation, utilization, progress, excess, and other related issues concerning property. These can include, but are not limited to, periodic and special purpose reports, metric reports, physical inventory reports, Loss, Damage, Destruction and Theft Reports, and financial reports.
Conduct investigations pertaining to contractor’s liability when Government property is lost, damaged, or destroyed, or when there is evidence of unreasonable use or consumption.
Plan, perform, and coordinate property physical inventories as required.
Perform various physical tasks from sitting, lifting boxes, bending, stretching, and moving product inventories from one location to another frequently or for longer periods of time.
Maintain a regular and predictable work schedule.
Establish and maintain effective working relationships within the department, the Strategic Business Units, Strategic Capabilities Units and the Company. Interact appropriately with others in order to maintain a positive and productive work environment.
Perform other duties as necessary.

On-Site Work Environment: This position requires regular in-person engagement by working on-site five days each normally scheduled week in the primary work location. Travel and local commute between company campuses and other possible non-company locations may be required.

Requirements

• High School diploma or equivalent plus 2 years or more related experience.
• Each higher-level related degree, i.e., Bachelor’s or Master’s, may substitute for two years of related experience. Degree must be from a university, college, or school which is accredited by an agency recognized by the US Secretary of Education, US Department of Education.
• Excellent interpersonal and influencing skills to interface with government representatives and internal departments.
• Ability to communicate effectively.
• Good planning, time management, and organization skills.
• Ability to use computers to prepare appropriate reports and documents.
• Proficiency in use of word processing, spreadsheets, and database development programs (such as Word, Excel, ERPs, and Access).
• Ability to make decisions using sound judgment while complying with policies, procedures, appropriate principles and applicable state and federal laws and regulations.
• A security clearance or access with Polygraph is not required to be eligible for this position. However, the applicant must be willing and eligible for submission, depending on program requirements, after an offer is accepted and must be able to maintain the applicable clearance/access.

Nice To Haves

• Experience with documenting and logging government property actions and historical records in government automated databases and/or commercial-equivalents.
• Experience with government and/or commercial-equivalent equipment and/or materials inventory management database systems.
• Experience with management, monitoring/tracking industrial-related hazardous materials and proper storage/disposal of hazardous materials.
• National Property Management Association (NPMA) accreditation/certification, i.e., CPPS/CPPA is a plus.

Responsibilities

• Review and verify paperwork or electronic request received from leadership, co-workers or other employees seeking Asset/Property related work to be performed, i.e., email, other instructions/requests are accurate and in accordance with Asset/Property Management requirements to ensure electronic posting or creation of Audit records is complete.
• Maintain required logs, records, and files.
• Ensure all records have been correctly created and updated to proper electronic portals.
• Complete tasks such as counting material, sort product, view product for damage or deterioration, proper storage, and packing.
• Move items as necessary ensuring all required logs, records and files have been correctly created and maintained in accordance with BAE Systems Space and Mission Systems (SMS) policies.
• Analyze and troubleshoot all physical or electronics issues of Property through resolution.
• Receive, control, and protect product in location by ensuring storage is proper for product and item can be secured i.e. on a floor, shelf, pallet, or rack location safely to protect materials and ensure the safety of others working in area or passing by.
• Report any Safety or Security concerns to: Leads, a Supervisor, a Manager, Environmental Health and Safety, Security or Human Resources.
• Perform property management duties to ensure BAE Systems SMS compliance with Federal Acquisition Regulations and existing policies and procedures.
• Provide input into the development, recommendation, and implementation of property administration policy.
• Analyze and troubleshoot all property issues through resolution.
• Coordinate the acquisition of government and/or customer property to ensure property is contractually authorized and required approvals and screening documentation are completed as appropriate.
• Ensure all property has been identified and is being utilized properly in alignment with contractual requirements.
• Create and maintain contractually required property accountability records and back up audit trail documentation to support property outcomes.
• Coordinate all disposal activities of surplus property.
• Arrange disposal of surplus or obsolete material or equipment.
• Ensure all transfers of property are approved and documented appropriately.
• Perform final review to determine that disposition of all property has been accomplished, properly documented and recorded on the official records.
• Prepare reports concerning the status, allocation, utilization, progress, excess, and other related issues concerning property.
• Conduct investigations pertaining to contractor’s liability when Government property is lost, damaged, or destroyed, or when there is evidence of unreasonable use or consumption.
• Plan, perform, and coordinate property physical inventories as required.
• Perform various physical tasks from sitting, lifting boxes, bending, stretching, and moving product inventories from one location to another frequently or for longer periods of time.
• Maintain a regular and predictable work schedule.
• Establish and maintain effective working relationships within the department, the Strategic Business Units, Strategic Capabilities Units and the Company.
• Interact appropriately with others in order to maintain a positive and productive work environment.
• Perform other duties as necessary.

Benefits

• At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being.
• Regular employees scheduled to work 20+ hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance.
• We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance.
• Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave.
• Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards.
• Other incentives may be available based on position level and/or job specifics.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees