Property Clerk

Bizzell•Guthrie, OK

12d

About The Position

Description Responsible for all receipt and distribution of all Center expendable property. Job Description: Follows all integrity guidelines and procedures and ensures no manipulation of student data. Performs duties as the primary Receiver of all supplies and materials for the Center, ensuring vendor invoices are accurate and reconciled with purchase orders. Performs administrative and clerical support activities in support of the Property Officer and Maintenance/Logistics Manager. Ensures cleanliness and orderliness of the Center warehouse. Assists in conducting expendable and non-expendable property inventories and complies with Financial Audit requirements. Issues expendable materials and supplies to Center staff in accordance with established procedure. Monitors Center material supply levels and initiates purchase orders to maintain acceptable inventory levels to meet Center needs. Assists in preparing periodic supply issuance, inventory, and accountability reports. Ensures security of the warehouse area and notifies the Safety/Security Manager in the event of security problems. Maintains computer-based inventories, ordering, and accountability systems. Ensures the safeguarding of all inventories in the warehouse. Types various documents, checking for accuracy of grammar, punctuation, spelling, and numerical calculations. Maintains files of materials received and issued. Assists Property Manager/Supervisor as needed in controlling and processing accountable property. Participates in weekly Triangle Meeting which involves Finance, Property, and Purchasing, to ensure prompt correction of vendor issues. Produces quality work/assignments in a thorough, timely, and accurate manner. Maintains appropriate personal attendance, accountability and work productivity standards. Plans prioritizes, and organizes assignments to meet established goals and deadlines. Understands and applies job knowledge to effectively complete all required job responsibilities. Proactively maintains the skills required to perform job duties. Mentors monitor and model the Career Success Standards as required by the PRH. Shows respect and courtesy to students and holds them accountable for their actions and behavior. Provides quality services for students and ensures that quality is maintained and student needs are met. Pursues improvement and enhancement of requisite services. Effectively articulates thoughts and ideas. Identifies problems, analyzes causes, and evaluates appropriate solutions prior to taking or recommending actions. Follows up to ensure prompt/appropriate action is taken and that problems are in fact corrected. Works in partnership with staff from all Departments to ensure effective supervision and services are provided to students. Accepts direction and supervision from the Center Director/Center Duty Officer/Shift Manager to include assignments to temporarily perform job responsibilities of other departments and positions. Other duties as assigned.

Requirements

Effective Communication
Presents information both clearly and concisely and regularly confirms the correct interpretation of information.
Very high standard of communication skills both written and verbal for the presentation of facts and ideas.
Shows professional non-verbal body language and actively listens to others.
Organization of Work
Action-oriented. Demonstrates the ability to handle several projects simultaneously with decision-making, flexibility, and problem-solving.
Implements the key principles of time management, task allocation, and priority assignment in addition to personal organization.
Shows attention to detail and ability to complete work with the highest level of accuracy and efficiency.
Continually seek ways to improve employment services provided via the development of professional skills and personal growth.
Professionalism
Demonstrates professional interpersonal skills when interacting with others. Abides by The Bizzell Groups’ Healthy Workplace Environment policy.
Acts as a team player and builds professional relationships with coworkers to achieve goals.
Leadership & Management
Ability to exceptionally manage and lead staff from diverse backgrounds.
Committed to investing in and developing staff and positioning them to succeed.
Mission-oriented and possesses a strategic vision.
Motivates staff and provides coaching and/or feedback when needed.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made for individuals with disabilities to perform essential functions.
High School Diploma or equivalent required.
Must possess a valid in-State Driver’s License and meet Company insurability requirements.
Requires computer literacy in word processing and Microsoft Suite of applications.

Nice To Haves

Advanced degrees preferred.
One-year prior experience in warehousing/storeroom and expendable inventory control preferred.

Responsibilities

Follows all integrity guidelines and procedures and ensures no manipulation of student data.
Performs duties as the primary Receiver of all supplies and materials for the Center, ensuring vendor invoices are accurate and reconciled with purchase orders.
Performs administrative and clerical support activities in support of the Property Officer and Maintenance/Logistics Manager.
Ensures cleanliness and orderliness of the Center warehouse.
Assists in conducting expendable and non-expendable property inventories and complies with Financial Audit requirements.
Issues expendable materials and supplies to Center staff in accordance with established procedure.
Monitors Center material supply levels and initiates purchase orders to maintain acceptable inventory levels to meet Center needs.
Assists in preparing periodic supply issuance, inventory, and accountability reports.
Ensures security of the warehouse area and notifies the Safety/Security Manager in the event of security problems.
Maintains computer-based inventories, ordering, and accountability systems. Ensures the safeguarding of all inventories in the warehouse.
Types various documents, checking for accuracy of grammar, punctuation, spelling, and numerical calculations.
Maintains files of materials received and issued.
Assists Property Manager/Supervisor as needed in controlling and processing accountable property.
Participates in weekly Triangle Meeting which involves Finance, Property, and Purchasing, to ensure prompt correction of vendor issues.
Produces quality work/assignments in a thorough, timely, and accurate manner.
Maintains appropriate personal attendance, accountability and work productivity standards.
Plans prioritizes, and organizes assignments to meet established goals and deadlines.
Understands and applies job knowledge to effectively complete all required job responsibilities. Proactively maintains the skills required to perform job duties.
Mentors monitor and model the Career Success Standards as required by the PRH.
Shows respect and courtesy to students and holds them accountable for their actions and behavior.
Provides quality services for students and ensures that quality is maintained and student needs are met. Pursues improvement and enhancement of requisite services.
Effectively articulates thoughts and ideas. Identifies problems, analyzes causes, and evaluates appropriate solutions prior to taking or recommending actions. Follows up to ensure prompt/appropriate action is taken and that problems are in fact corrected.
Works in partnership with staff from all Departments to ensure effective supervision and services are provided to students.
Accepts direction and supervision from the Center Director/Center Duty Officer/Shift Manager to include assignments to temporarily perform job responsibilities of other departments and positions.
Other duties as assigned.