Office Services Coordinator and Property Clerk

The Salvation Army USA Central Territory•Kansas City, MO

13d

About The Position

Job Objective: To run all operations of the DHQ Office Services Department, including adherence to postal, UPS, and The Salvation Army regulations. The Salvation Army Mission: The Salvation Army, an international movement, is an evangelical part of the universal Christian church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination. The Salvation Army is an equal opportunity employer. Candidates who are back-to-work, US Veterans, people with disabilities, people who have been impacted by the justice system, and/or people without a college degree are encouraged to apply.

Requirements

Education: High school diploma or equivalent preferred
Experience: experience with office machines and postage processes preferred.
Must work well with all types of people and have a willingness to cooperate with others on special projects.
Must be able to work in a busy environment, keeping track of multiple tasks at the same
Excellent computer skills including Microsoft 365 including Outlook and Excel.
Position requires a confident, self-motivated, multi-tasked individual with integrity in the use of resources.
Must be a highly organized, detail-oriented, self-starter able to meet deadlines.
Strong Communication skills are necessary.
Willingness to promote and work in accordance with The Salvation Army's mission, vision and values, with particular regard to excellence of service.
Include speaking, hearing and vision ability, and excellent manual dexterity to be able to perform copying and mailing procedures.
Lifting, pulling and pushing of materials up to 50 pounds to be able to perform mass mailings and shipping heavy packages. Requires bending, squatting and walking. Standing up to four hours per day. Reasonable accommodation may be made to enable individuals to perform the essential functions of this job.
Driving is required; must possess a valid driver's license from the state of residence. Must be approved through The Salvation Army Fleet Safety Program to drive either a Salvation Army or personal vehicle on Salvation Army business.

Responsibilities

Provide print and copy service for DHQ staff and corps as requested, maintaining records of all projects
Process incoming mail according to The Salvation Army regulations; sort, open, and date stamp all mail with the assistance of a Finance Department clerk
Distribute DHQ mail internally to various departments; pick up outgoing mail
Process all outgoing mail using both postage and UPS machinery daily, including mail to the corps and Territorial Headquarters
Order and maintain an inventory of office supplies. Order and fill office supply orders
Manage all postage machines, all site copy machines maintenance; keep records of all maintenance schedules, and calls
Prepare letterhead as requested
Provide front lobby and receptionist relief for lunch, breaks and other needed times
Provide post office and UPS pick-ups and drop-offs on a relief basis
Property maintenance management system assistance -Track outstanding/incomplete Preventative Maintenance (PM) tickets for each site
Contact sites regarding outstanding PMs to be completed at the respective sites
Provide property maintenance management system training/support to the field
Conduct Initial review of Property Department agenda items for completeness
Request property agenda item information from Corps as needed
Other duties as assigned