Property Assistant

Digital Realty • Manassas, VA

1d

About The Position

This position offers you the opportunity to bring your talents to the unique
data center property management industry and join a growing industry leader. You
will provide general support for a team managing data center properties,
including clerical, basic bookkeeping and more. As part of the team you'll enjoy
the best of both worlds, the close-knit atmosphere of our office as well as the
stability and resources of a large corporation. You're sure to acquire new
skills and resume-building experience, as no two days will be the same!

What you’ll do

As a Property Assistant you will provide diverse support to a team that includes
Real Estate Managers, Assistant Real Estate Managers and others. The role is
essentially a combination of administrative support and bookkeeping. Your
specific activities will include:

Requirements

• At least three years of related administrative / office experience.
• Proficiency in Microsoft Word, Excel and Outlook.
• A proven record of providing excellent internal and external customer service.
• A valid driver's license and reliable transportation (you will need to visit various properties from time to time).
• Strong organizational skills and a detail orientation.
• The ability to multitask and manage multiple activities and priorities.
• A friendly people-oriented approach and the ability to interact effectively with customers and coworkers.
• The ability to express ideas clearly in written and verbal communications.
• Resourcefulness and the ability to achieve goals independently.
• Reliability and punctuality.

Nice To Haves

• A bachelor's degree is preferred
• Preferred: Experience with Yardi or similar property management software.
• Knowledge or experience with Bookkeeping (accounts payable, budgeting, etc.).

Responsibilities

• Supporting the planning, budgeting, and control of operating and capital expenditures.
• Assisting in the preparation of annual budgets, forecasts, monthly reports, and variance reports.
• Assisting with accounts receivable and accounts payable, including collection of rent, accruals, payment of expenses, common area maintenance estimates, true-ups, reconciliations, compliance with lease terms and preparation of all related
• Responding to customer requests and needs and coordinating with the Property Management Team to assist in resolving
• Assisting in the selection and performance of vendor services, including preparation of requests for proposals and service
• You'll also monitor vendor performance to ensure compliance and standards established in the service agreement are being met.
• Scheduling and facilitating maintenance with vendors and customers.
• Documenting and tracking all certificates of insurance from vendors and customers.
• Maintaining accurate and pertinent information for vendors and customers.
• Preparing correspondence to customers and vendors.
• Establishing and maintaining effective working relationships with internal and external customers and vendors.
• Maintaining all lease and property related files.
• Answering and directing incoming calls.
• Opening and distributing incoming mail.
• Scheduling and coordinating meetings and customer events.
• Conducting site visits to check and stock clerical supplies, etc.

Benefits

• Digital Realty offers its employees a highly competitive compensation package, excellent benefits, and an environment that recognizes and rewards your contributions.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level