Property Assistant

LBA Logistics•Irvine, CA

22h•$55,000 - $60,000

About The Position

LBA Logistics & LBA Properties (“LBA”) is a full-service real estate investment and management company headquartered in Irvine, CA. LBA has a national industrial portfolio in all the major markets throughout the U.S. as well as a diverse office portfolio on the West Coast. LBA is a privately held company founded in 1991 with approximately 250 employees. LBA operates several closed-end real estate investment funds. About the role Assist with management of a 4.1 million square foot portfolio of industrial properties located throughout Orange County, CA including an extremely active business park. Provide support to Assistant Property Manager, Property Manager and ROM as needed. Assist with management of multiple industrial properties. Process Accounts Payable including utilities. Generate and process service contracts, purchase orders, and work authorizations. Includes working in the PMWeb program. Generate and track tenant billable requests, ensuring appropriate approvals have been approved prior to processing. Assist with maintaining compliance files, maintain tenant lease files. Oversee certificate of insurances for vendors and tenants and maintain tracking forms. Assist with accounts receivables for tenants and update delinquency notes. Prepare rent adjustments and tenant charge-backs, assist with rent payment inquires via tenant payment portal. Manage service requests. Follow up on all service orders to ensure high tenant satisfaction. Manage new vendor set up process. Provide support to Assistant Property Manager, Property Manager and Senior Property Manager. Provide office administrative support. Help coordinate tenant engagement events. Involvement and coordination of Benchmarking and ESG initiatives Adaptable to working in multiple platforms relating to capital projects, budgeting, accounts payable, accounts receivable, PM’s and work orders. Special projects as needed

Requirements

High school diploma required.
1-2 years of real estate experience in Property Management and/or Real Estate required.
Must have pleasant, clear voice and good command of the English language.
Must have the ability to multi-task and handle interruptions calmly and politely.
Proficient with MS Office Suite, including Word, Excel and Outlook
Strong organizational, problem-solving/ analytical skills; able to manage priorities & workflow.

Nice To Haves

Four year degree is preferred.
Experience with MRI and/or Avid a plus.

Responsibilities

Assist with management of multiple industrial properties.
Process Accounts Payable including utilities.
Generate and process service contracts, purchase orders, and work authorizations. Includes working in the PMWeb program.
Generate and track tenant billable requests, ensuring appropriate approvals have been approved prior to processing.
Assist with maintaining compliance files, maintain tenant lease files.
Oversee certificate of insurances for vendors and tenants and maintain tracking forms.
Assist with accounts receivables for tenants and update delinquency notes.
Prepare rent adjustments and tenant charge-backs, assist with rent payment inquires via tenant payment portal.
Manage service requests. Follow up on all service orders to ensure high tenant satisfaction.
Manage new vendor set up process.
Provide support to Assistant Property Manager, Property Manager and Senior Property Manager.
Provide office administrative support.
Help coordinate tenant engagement events.
Involvement and coordination of Benchmarking and ESG initiatives
Adaptable to working in multiple platforms relating to capital projects, budgeting, accounts payable, accounts receivable, PM’s and work orders.
Special projects as needed

Benefits

health insurance
dental insurance
vision insurance
life insurance
401k matching program
Basic Life and AD&D Insurance
Voluntary Life and AD&D
Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses
paid holidays and vacation
Employees may also be eligible for a discretionary bonus depending on a number of factors, including the employee’s performance and LBA Realty’s performance on an annual basis.