Property Assistant
About The Position
LBA Logistics & LBA Properties (“LBA”) is a full-service real estate investment and management company headquartered in Irvine, CA. LBA has a national industrial portfolio in all the major markets throughout the U.S. as well as a diverse office portfolio on the West Coast. LBA is a privately held company founded in 1991 with approximately 250 employees. LBA operates several closed-end real estate investment funds. Direct applicants only. No recruiters or third-party agencies, please. About the role Assist with management of a 4.1 million square foot portfolio of industrial properties located throughout Orange County, CA including an extremely active business park. Provide support to Assistant Property Manager, Property Manager and ROM as needed. Assist with management of multiple industrial properties. Process Accounts Payable including utilities. Generate and process service contracts, purchase orders, and work authorizations. Includes working in the PMWeb program. Generate and track tenant billable requests, ensuring appropriate approvals have been approved prior to processing. Assist with maintaining compliance files, maintain tenant lease files. Oversee certificate of insurances for vendors and tenants and maintain tracking forms. Assist with accounts receivables for tenants and update delinquency notes. Prepare rent adjustments and tenant charge-backs, assist with rent payment inquires via tenant payment portal. Manage service requests. Follow up on all service orders to ensure high tenant satisfaction. Manage new vendor set up process. Provide support to Assistant Property Manager, Property Manager and Senior Property Manager. Provide office administrative support. Help coordinate tenant engagement events. Involvement and coordination of Benchmarking and ESG initiatives Adaptable to working in multiple platforms relating to capital projects, budgeting, accounts payable, accounts receivable, PM’s and work orders. Special projects as needed
Requirements
- High school diploma required.
- 1-2 years of real estate experience in Property Management and/or Real Estate required.
- Must have pleasant, clear voice and good command of the English language.
- Must have the ability to multi-task and handle interruptions calmly and politely.
- Proficient with MS Office Suite, including Word, Excel and Outlook
- Strong organizational, problem-solving/ analytical skills; able to manage priorities & workflow.
Nice To Haves
- Four year degree is preferred.
- Experience with MRI and/or Avid a plus.
Responsibilities
- Assist with management of a 4.1 million square foot portfolio of industrial properties located throughout Orange County, CA including an extremely active business park.
- Provide support to Assistant Property Manager, Property Manager and ROM as needed.
- Assist with management of multiple industrial properties.
- Process Accounts Payable including utilities.
- Generate and process service contracts, purchase orders, and work authorizations. Includes working in the PMWeb program.
- Generate and track tenant billable requests, ensuring appropriate approvals have been approved prior to processing.
- Assist with maintaining compliance files, maintain tenant lease files.
- Oversee certificate of insurances for vendors and tenants and maintain tracking forms.
- Assist with accounts receivables for tenants and update delinquency notes.
- Prepare rent adjustments and tenant charge-backs, assist with rent payment inquires via tenant payment portal.
- Manage service requests.
- Follow up on all service orders to ensure high tenant satisfaction.
- Manage new vendor set up process.
- Provide support to Assistant Property Manager, Property Manager and Senior Property Manager.
- Provide office administrative support.
- Help coordinate tenant engagement events.
- Involvement and coordination of Benchmarking and ESG initiatives
- Adaptable to working in multiple platforms relating to capital projects, budgeting, accounts payable, accounts receivable, PM’s and work orders.
- Special projects as needed
Benefits
- health insurance
- dental insurance
- vision insurance
- life insurance
- 401k matching program
- Basic Life and AD&D Insurance
- Voluntary Life and AD&D
- Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses
- paid holidays
- vacation
- discretionary bonus
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
11-50 employees
