Property and Title Identification Technician

County of Santa Clara (CA) • Santa Clara, CA

82d

About The Position

Under general supervision, in the Assessor's Office, to perform difficult technical and/or clerical work involved in identifying and describing parcels of property, researching deeds to resolve title, ownership and legal description discrepancies and making changes to the assessment rolls.

Reads and interprets maps, deeds, title property descriptions and similar documents;

Clarifies conflicting ownership and boundary information by searching Assessor's and Recorder's records;

Researches deeds and resolves discrepancies by calling and/or writing title companies, attorneys, property owners and/or governmental agencies;

Answers inquiries and explains to the public complex assessment procedures, property boundaries and title discrepancies; difficult property disputes and regulations and policies; provide information to the public where judgment and interpretation is required in addition to standard facts and requirements;

Makes independent decisions for correcting the discrepancies found in recorded documents;

Refers to standard sources to determine whether property can be combined or split for taxation purposes;

Processes ownership to transfers;

Reviews Assessor's maps to insure that parcels have been appropriately delineated and comply with Assessor's policies; secures additional information when needed, and makes corrections prior to final processing;

Formulates and transmits new real property information for Assessor's records;

May write property descriptions for new parcels, i.e., metes and bounds;

Assigns and deletes parcel numbers;

Prepares tax roll change petitions;

May perform and/or request basic drafting to effect changes to assessment maps;

Computes areas of parcels by arithmetic means or by use of a computer;

Researches and resolves tax billing problems;

Interprets and applies sections of the Revenue and Taxation Code and Subdivision Map Act, and Real Property Law;

Makes data entries; reads and interprets computer printouts and/or information on computer screens;

Operates a variety of office machines, including personal computers/terminals and imaging systems;

Researches and generates mapping roll corrections;

Maintains proper workflow;

May lead, guide or train other clerical employees;

Performs related work as required.

Demonstrated education, training or work experience to attain the ability to perform the above tasks and the knowledge and abilities listed below:

Experience Note: The knowledge and abilities required to perform this function are normally acquired through one (1) year of full time experience equivalent to an Assessment Clerk with the Santa Clara County Assessor's Office or researching title for a title company, attorney's office or real estate office.

Requirements

• Sources of information relating to general assessment practices, procedures, regulations and terminology used in the process of title searching
• Methods of describing real property
• Sections of the Revenue and Taxation Code and real property tax law relating to the work of the unit
• Assessor's source documents, data files, and data processing control procedures
• Basic arithmetic
• Basic drafting techniques
• Read and interpret maps, titles, property descriptions and related documents
• Perform simple drafting
• Locate property by a metes and bounds description
• Interpret and apply specific laws and regulations, office policies and procedures to the public and to co-workers
• Lead, train and guide the work of other clerical employees
• Rapidly and accurately perform basic arithmetical computations
• Write basic procedures as changes occur
• Analyze specific information and materials and formulate conclusions
• Keep complex records
• Process workload under pressure of deadlines and interruptions
• Establish and maintain cooperative effective work relationships with others
• Complete basic and complex forms and schedules
• Use a keyboard with moderate speed and accuracy and operate computer terminals

Responsibilities

• Reads and interprets maps, deeds, title property descriptions and similar documents
• Clarifies conflicting ownership and boundary information by searching Assessor's and Recorder's records
• Researches deeds and resolves discrepancies by calling and/or writing title companies, attorneys, property owners and/or governmental agencies
• Answers inquiries and explains to the public complex assessment procedures, property boundaries and title discrepancies; difficult property disputes and regulations and policies; provide information to the public where judgment and interpretation is required in addition to standard facts and requirements
• Makes independent decisions for correcting the discrepancies found in recorded documents
• Refers to standard sources to determine whether property can be combined or split for taxation purposes
• Processes ownership to transfers
• Reviews Assessor's maps to insure that parcels have been appropriately delineated and comply with Assessor's policies; secures additional information when needed, and makes corrections prior to final processing
• Formulates and transmits new real property information for Assessor's records
• May write property descriptions for new parcels, i.e., metes and bounds
• Assigns and deletes parcel numbers
• Prepares tax roll change petitions
• May perform and/or request basic drafting to effect changes to assessment maps
• Computes areas of parcels by arithmetic means or by use of a computer
• Researches and resolves tax billing problems
• Interprets and applies sections of the Revenue and Taxation Code and Subdivision Map Act, and Real Property Law
• Makes data entries; reads and interprets computer printouts and/or information on computer screens
• Operates a variety of office machines, including personal computers/terminals and imaging systems
• Researches and generates mapping roll corrections
• Maintains proper workflow
• May lead, guide or train other clerical employees
• Performs related work as required

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Executive, Legislative, and Other General Government Support
• Education Level: No Education Listed