Property Administrator

MedImpact Healthcare Systems, Inc.•San Diego, CA

1d•Onsite

About The Position

HF Endeavors, Inc. is seeking a Property Administrator to join their team. The company, MedImpact, is a privately-held pharmacy benefit manager (PBM) headquartered in San Diego, California, founded by a pharmacist to make prescription benefits understandable and accessible. They deliver leading-edge pharmaceutical and technology-related solutions to improve healthcare value, providing superior outcomes through innovative products, systems, and services that promote transparency and choice. The vision is to set the standard in optimizing satisfaction, service, cost, and quality in the healthcare industry. This role performs administrative functions to support the Property Management Team, ensuring a high level of professionalism, including timely response to and resolution of tenant requests or concerns. It is an internal and external client-facing position requiring excellent customer service and interpersonal communication skills.

Requirements

BS/BA and 2+ years’ experience or equivalent combination of education and experience
Intermediate knowledge of MS Office/Word, Excel, PowerPoint and Outlook
Strong aptitude for new programs
Exceptionally well organized and meticulously detail-oriented with a high degree of accuracy and efficiency
Ability to effectively balance a variety of tasks and to prioritize urgent issues effectively
Ability to write business correspondence, effectively work as a team player and maintain strict confidentiality
Ability to create and maintain positive working relationships with team members and with key interdepartmental contacts
Ability to maintain a high degree of confidentiality and diplomacy using tact, discretion, and professionalism in all aspects of the job
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals
Ability to compute rate, ratio, and percent and to draw and interpret bar graphs
Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations
Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community
Ability to read and comprehend simple instructions, short correspondence, and memos
Ability to write simple correspondence
Demonstrate Composure
Demonstrate Decision Quality
Demonstrate Organizational Agility
Demonstrate Problem Solving
Demonstrate Customer Focus
Demonstrate Drive for Results
Demonstrate Peer Relations
Demonstrate Time Management
Demonstrate Dealing with Ambiguity
Demonstrate Learning on the Fly
Demonstrate Political Savvy

Nice To Haves

Experience with Windows based database programs is preferred

Responsibilities

Provides administrative support, including phone calls, typing, scheduling meetings/events, filing and distribution of correspondence
Compiles data and assists in the preparation of reports related to property management
Monitors and maintains the property work order system and prepares reports on work order status
Inputs, distributes and manages property purchase orders
Prepares and codes invoices in accounting system for approval
Assists in bidding process including coordination of bid proposals and service contracts
Tracks and files contracts and insurance certificates including coordination with both tenants and vendors
Promotes and fosters positive relationships with tenants, vendors and owners
Manage difficult or emotional client situations
Respond promptly to client needs
Solicit client feedback to improve service
Respond to requests for service and assistance from clients
Meet commitments to clients