Project Support Specialist

Zachry Group • Downers Grove, IL

14d • Onsite

About The Position

This is a great opportunity to get involved with a project team on challenging and interesting design projects for various clients within the power, energy & chemicals industries. The successful candidate will have a good understanding of the project document responsibilities, required software systems, and corporate operating procedures necessary to function in a fast-paced multitasking environment.

Requirements

• High School Diploma / GED
• Must have 1-3 years of project support, document control or similar experience.
• Must be detail orientated and be able to recognize priority of deliverables for processing.
• Strong technical skills needed in the following: Adobe Acrobat, Microsoft Office Suite (SharePoint, Word, etc.) with intermediate to medium skills in Excel
• Must possess excellent communication and written skills
• Must have effective planning and organizational skills with the ability to work with a high degree of accuracy.
• Must have problem solving skills, to strive to understand contributing factors, work to resolve complex situations with appropriate management.
• Must be a self-starter and dependable. Able to meet committed deadlines, work independently, accountable for work, maintains focus, be punctual, and good attendance.
• Must be able to maintain a professional attitude and work as a team member

Nice To Haves

• Associate or Bachelor’s degree
• 1 - 3 years of document control / project support experience in an engineering office or similar business environment
• Experience with database entry or other Document Management Systems. Aconex is a plus.
• Comprehensive understanding of engineering documents and deliverables and can file accordingly.
• Experience with file sharing (downloading, uploading, zip files)

Responsibilities

• Provide routine administrative services to engineering professionals working on a project team, including maintaining electronic documents from clients and suppliers.
• Maintains project record keeping system; ensure that all records management/document practices are performance in accordance with requirements.
• Assists with monitoring, tracking, and reporting on the status of project assignments to ensure time, cost and quality metrics are in line with the approved project plans
• Have a working knowledge of email and be able to manage basic documents using Microsoft Office Suite.
• Operate copy machines and general office equipment.
• Assist with the preparation of client meetings, reserving conference rooms, coordinating refreshments, collecting, and compiling documents, drafting correspondence, etc
• Other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees