Project Support Assistant - Boston

Black & Veatch Family of Companies • Burlington, MA

1d • $23 - $40

About The Position

To provide clerical and project administrative support performing routine activities under general supervision and within defined procedures. May have regular contact with clients, suppliers, or company employees outside the immediate work area to exchange information.

Requirements

• Basic word processing and spreadsheet skills needed.
• All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all of the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations.

Nice To Haves

• 2+ years relevant experience preferred
• High School Diploma or equivalent preferred
• Basic MS Word skills
• Basic MS Excel and PowerPoint skills
• Basic MS Outlook skills
• Spelling and grammar skills
• Concentration and cognitive skills
• Initiative
• Interpersonal skills
• Attention to detail and reading comprehension
• Communication skills, including verbal and written skills
• Ethics and values
• Integrity and trust
• Ability to make decisions
• Problem-solving ability
• Expense Reporting Systems (Creating)
• Time Reporting Systems
• Time Reporting Policies and Procedures
• PeopleSoft and Blueprint Basic Users
• Telephony and Webconferencing
• Electronic Repository Systems
• Travel Systems
• Financial Information Systems/Business Reporting System

Responsibilities

• Completes simple paper filing activities
• Receives and distributes mail
• Faxes documents
• Copies documents
• Prepares files for archiving
• Distributes documents
• Performs scanning and electronic filing
• Answers phones
• Greets and directs visitors
• Assembles documents (reproduction and collation)
• Performs basic word processing and data entry
• Maintains simple spreadsheets
• Orders office supplies
• Maintains project calendar
• Arranges project-related meetings, travel and/or events
• Generates or distributes ad hoc reports using various business systems and databases to internal project team
• Generates simple documents, such as letters and memos
• May maintain personal calendar for project manager
• May route and track invoices
• Performs other general clerical duties as needed
• Creates expense reports for project team members
• Is coordinator of project communications
• Individual contributor with no subordinates

Benefits

• Our comprehensive benefits portfolio is a key component of this commitment and offers and array of health care benefits including but not limited to medical, dental and vision insurances along with disability and a robust wellness program.
• To support a healthy work-life balance, we offer flexible work schedules, paid vacation and holiday time, sick time and dependent sick time.
• A variety of additional benefits are available to our professionals, including a company matched 401k plan, adoption reimbursement, vendor discounts, an employment referral program, AD&D insurance, pre-taxed accounts, voluntary legal plan and the B&V Credit Union. Professionals may also be eligible for a performance-based bonus program.
• As employee-owners, our professionals are empowered to drive not only their personal growth, but the company's long-term achievements - and they share in the financial rewards of that success through stock ownership.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED