Project Support Admin

Black & Veatch Family of Companies • Carrollton, TX

1d • Onsite

About The Position

Together, we own our company, our future, and our shared success.

As an employee-owned company, our people are Black & Veatch. We put them at the center of everything we do and empower them to grow, explore new possibilities and use their diverse talents and perspectives to solve humanity's biggest challenges in an ever-evolving world. With over 100 years of innovation in sustainable infrastructure and our expertise in engineering, procurement, consulting and construction, together we are building a world of difference.  

This project is located in Carrollton, GA and is a local hire, project-only posiiton. Employment is not guaranteed past project end date.
Administrative experience is strongly preferred.
The Project Administrator provides essential administrative, document control, and coordination support to construction project teams, enabling efficient project execution, regulatory compliance, and clear communication across internal and external stakeholders.#LI-JH1

Requirements

• No prior experience necessary.
• All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all of the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations.

Nice To Haves

• High School Diploma or equivalent preferred
• Basic MS Word skills
• Basic MS Outlook skills
• Spelling and grammar skills
• Concentration and cognitive skills
• Attention to detail and reading comprehension
• Ethics and values
• Integrity and trust
• Ability to prioritize
• Problem-solving ability
• Time Reporting Systems
• PeopleSoft and Blueprint Basic Users
• Electronic Repository Systems

Responsibilities

• Establishes, maintains, and manages complex project filing and document control systems, including assigning file numbers, tracking action items, version control, and controlled distribution in accordance with project, client, and company requirements.
• Supports compliance with project procedures, document retention requirements, and audit readiness.
• Coordinates and manages project communications, serving as a central point of contact for internal teams, senior management, clients, vendors, and subcontractors.
• Prepares and submits expense reports for project team members in compliance with company policies and project controls.
• Interfaces routinely with senior management and clients regarding administrative, reporting, and project coordination matters.
• Maintains project calendars and, when required, the Project Manager’s calendar, including meetings, milestones, deliverables, and deadlines.
• Arranges and coordinates project-related meetings, travel, site visits, training sessions, and events, including preparation of agendas, materials, and meeting minutes as required.
• Performs scanning, electronic filing, and document indexing to support project records management and information retrieval.
• Orders, tracks, and manages office and project supplies and equipment.
• Supports onboarding and offboarding of project personnel, including coordination of access, badging, & orientation materials.
• Answers and directs phone calls; greets, logs, and directs visitors in a professional manner.
• Prepares, reproduces, collates, and assembles project documents, reports, and construction packages.
• Performs word processing, data entry, and general document preparation with a high degree of accuracy and confidentiality.
• Generates and distributes ad hoc reports using various business systems and databases to support project execution and management reporting.
• Prepares routine correspondence and memoranda, as well as more complex documents including spreadsheets, logs, trackers, and presentations.
• Maintains project logs and trackers (e.g., correspondence logs, submittal logs, transmittals, meeting actions) as required by the project.
• Coordinates the collection, review, and tracking of project timesheets, when required.
• Routes, tracks, and verifies invoices for completeness and accuracy prior to approval, in accordance with project and accounting procedures.
• Assists with preparation of project closeout documentation and archiving of records.
• Maintains discretion and professionalism when handling sensitive, confidential, or proprietary project information.
• Performs other general administrative and clerical duties in support of evolving project needs.

Benefits

• Our comprehensive benefits portfolio is a key component of this commitment and offers an array of health care benefits including but not limited to medical, dental and vision insurances along with disability and a robust wellness program.
• To support a healthy work-life balance, we offer flexible work schedules, paid vacation and holiday time, sick time, and dependent sick time.
• A variety of additional benefits are available to our professionals, including a company-matched 401k plan, adoption reimbursement, tuition reimbursement, vendor discounts, an employment referral program, AD&D insurance, pre-taxed accounts, voluntary legal plan and the B&V Credit Union. Professionals may also be eligible for a performance-based bonus program.
• We are proud to be a 100 percent ESOP-owned company. As employee-owners, our professionals are empowered to drive not only their personal growth, but the company's long-term achievements - and they share in the financial rewards of the success through stock ownership.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED