Project Specialist

Allied Benefit Systems•Chicago, IL

5d•Remote

About The Position

POSITION SUMMARY Project Specialist provides day-to-day coordination, governance, and documentation support across all modernization activities. This role is critical in driving structured execution by maintaining program documentation, facilitating cross-workstream collaboration, and sustaining visibility into milestones, dependencies, and readiness across all workstreams. The position bridges execution and governance, ensuring disciplined tracking and reporting to support delivery momentum throughout the modernization lifecycle. ESSENTIAL FUNCTIONS: Serve as the single point of contact within Allied Benefit for coordination of modernization execution topics Coordinate daily execution activities across modernization, testing, and cutover workstreams Maintain program documentation including RAID logs, project plans, and modernization dashboards Track completion of deliverables, readiness milestones, and dependency closure across workstreams Manage central repository, ensuring version control of key artifacts and deliverables Support the development of governance materials, steering decks, and structured reporting updates Facilitate recurring working sessions (e.g., cutover planning, test execution coordination, enhancement grooming) and ensure that action items, owners, and follow-ups are tracked and escalated as needed Partner with delivery leads, PMO, and vendors to maintain consistent progress tracking and communication Monitor execution health and escalate risks or blockers to leadership for resolution Support continuous improvement of execution tools, templates, and documentation standards Support change enablement, including readiness checklists and go-live planning activities Other duties as assigned

Requirements

High school diploma or equivalent required.
2–4 years of experience supporting large-scale system modernization, PMO, or IT transformation initiatives required.
Demonstrated ability to manage structured project documentation, tracking tools, and reporting processes
Strong written and verbal communication skills; adept at coordinating across technical and business teams
Proficiency in Microsoft Project, Excel, and PowerPoint
Exposure to system integration, environment management, or legacy-to-modern platform transition projects

Nice To Haves

Experience in healthcare, insurance, or TPA operations environments preferred
Familiarity with Agile delivery practices and sprint-based tracking

Responsibilities

Serve as the single point of contact within Allied Benefit for coordination of modernization execution topics
Coordinate daily execution activities across modernization, testing, and cutover workstreams
Maintain program documentation including RAID logs, project plans, and modernization dashboards
Track completion of deliverables, readiness milestones, and dependency closure across workstreams
Manage central repository, ensuring version control of key artifacts and deliverables
Support the development of governance materials, steering decks, and structured reporting updates
Facilitate recurring working sessions (e.g., cutover planning, test execution coordination, enhancement grooming) and ensure that action items, owners, and follow-ups are tracked and escalated as needed
Partner with delivery leads, PMO, and vendors to maintain consistent progress tracking and communication
Monitor execution health and escalate risks or blockers to leadership for resolution
Support continuous improvement of execution tools, templates, and documentation standards
Support change enablement, including readiness checklists and go-live planning activities
Other duties as assigned