Project Services Manager

Colliers Engineering & Design • Buffalo, NY

10h

About The Position

Colliers Engineering & Design is seeking a Project Services Manager to join our high impact leadership role within the Buildings Division! This role will provide focused leadership by managing, mentoring, and overseeing Project Services staff while ensuring consistency and efficiency across the region. The Project Services Manager will partner closely with Project Managers, GDLs, RDLs, and Market Leaders to advance project delivery, align staff responsibilities with project needs, and drive meaningful process improvements that elevate overall performance. If you’re ready to grow your career, lead with impact, and help shape the future of Project Services, apply today.

Requirements

• Associate Degree from an accredited institution or equivalent in education and experience.
• 8+ years of related experience.
• Ability to read, write and understand English for purposes of comprehending written job-related communications and verbal instructions and interactions.

Nice To Haves

• Notary public preferred.

Responsibilities

• Analyze current methods of support services, recommend methods to streamline and improve workflow.
• Coordinate staff and internal resources to ensure project deadlines are met.
• QA/QC of all incoming and outgoing project documentation and provide training on company standards.
• Prepare, manage, and track project related documents such as agreements, correspondence, deliverables, insurance, submittal logs, purchase orders, RFI Logs, site visit schedules, work orders etc. Follow up with internal team members on open/overdue items.
• Manage project progress and adapt work as required.
• Prepare, submit, track, and act upon budget authorization requests within client(s) project management system(s) as directed.
• Manage internal and external client project databases.
• Periodic review and record maintenance of project files, including both electronic and hard copies. This may include scanning, mailing, and filing documents.
• Serve as the primary contact between project manager and various outside parties to ensure timely responses, responding on behalf of project manager as appropriate.
• Effectively communicate and coordinate with internal team members, outside parties, and client(s) to advance projects.
• Solve complex problems that involve multiple factors and sources of information.
• Prepare and review memos, reports and other project documents as directed.
• Attend project related meetings or participating in conference calls as needed or requested.
• Provide training to staff on the company's services, operations, and organizational structure.
• Advanced understanding of project/program process, roles and responsibilities, terminology, and use of relevant technical platforms.
• Additional tasks as required.

Benefits

• At Colliers Engineering & Design, our people are our most important resource. That’s why we are committed to providing all our employees with a safe, comfortable work environment, potential for career advancement, and the ability to impact society through their projects as well as Company sponsored activities.
• This dedication begins with supporting a work life balance through a generous compensation package that includes: company paid medical, dental, and vision coverage; paid pregnancy disability leave; short- and long-term disability insurance; life insurance; a company-matched 401(k)/Roth; paid time off that includes parental and military leave; employee referral and professional license bonuses and a straight time policy that compensates exempt employees for billable hours worked in excess of 40 billable hours within a work week.
• We have also created an internal culture that provides the resources and technology needed to encourage personal and professional growth opportunities through reimbursement for education; a free in-house resource for hundreds of educational and self-enrichment courses; mentorship program; wellness program; Women’s Organization and ongoing philanthropic opportunities.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: Associate degree
• Number of Employees: 1,001-5,000 employees