Project Scheduler (Part-Time)

GBA Team•Lenexa, KS

8h•Remote

About The Position

At GBA, we bring vision to life through collaboration, precision, and commitment. Our teams deliver thoughtfully planned projects by combining technical expertise with clear communication and disciplined execution. Were looking for a Part-Time Project Scheduler to join our team and play a critical role in planning, monitoring, and maintaining project schedules throughout both design and construction phases. This position acts as a scheduling consultant, supporting project teams by developing accurate, CPM-based schedules that guide successful project delivery. Estimated 16-20 hours a week.

Requirements

Technical Proficiency
Expert knowledge of Primavera P6 scheduling software (latest version)
Strong understanding of Critical Path Method (CPM) scheduling principles
Ability to develop complex project logic and activity relationships
Proficiency in creating schedule graphics and visual representations
Professional Experience
Extensive background in construction or design scheduling across various project types
Experience with design phase and construction phase scheduling
Knowledge of contract requirements and scheduling specifications
Understanding of resource loading and budget integration
Analytical Skills
Ability to analyze project information and translate it into comprehensive schedules
Strong problem-solving skills for schedule optimization
Capability to identify and communicate critical path activities and project risks
Communication & Collaboration
Excellent interpersonal skills for stakeholder engagement
Ability to present complex scheduling information clearly
Strong written and verbal communication abilities
Collaborative approach to working with project teams
Physical Requirements
Ability to work for extended periods at a computer.

Responsibilities

Schedule Development
Design Schedule Creation : Develop draft design schedules in collaboration with the project team, incorporating all design phase activities, milestones, and deliverables
Construction Schedule Integration : Integrate design schedule into the comprehensive baseline construction schedules that establish the projects critical path and overall timeline framework created by the CM.
Schedule Organization : Participate in meetings with project stakeholders to gather information, understand project scope, and organize schedule structure and logic
Schedule Management & Updates
Progress Tracking : Process bi-weekly or monthly schedule updates by incorporating: Actual start and finish dates for in-progress or completed activities Remaining durations for incomplete work Activity percent complete Resource allocation and utilization data
Schedule Maintenance : Perform regular logic edits, plan adjustments, and incorporate bilateral change directives into the working schedule
Documentation & Reporting
Report Generation : Produce electronic schedule reports in PDF format with supporting graphics and visual representations of project timelines
File Management : Maintain and distribute Primavera P6 (XER) backup files for project team use and submission requirements
Collaboration & Communication
Stakeholder Meetings : Participate in monthly update meetings (virtually or on-site as required) with the owner and project team
Review & Revision : Incorporate owner-requested edits and revisions into schedule updates based on meeting feedback
Change Management : Develop logic and scheduling for approved change orders and directives
Technical Analysis
Budget & Resource Integration : Ensure schedule aligns with budget and resource information balanced to contract requirements
Logic Development : Create and maintain activity relationships, dependencies, and critical path logic
Time Impact Evaluation : Conduct analysis of schedule impacts for change requests or proposal pricing (as directed)
Draft Design Schedule (within 5 working days of initial meeting)
Final Design Schedule with integrated budget and resource data
Draft Baseline Schedule for review
Final Baseline Schedule with complete logic and resource loading
Bi-weekly or monthly progress update schedules
Electronic reports (PDF) with graphics
Primavera P6 backup files (XER format)