Project Producer

Productive Playhouse

3d•Remote

About The Position

The Project Producer will be responsible for managing and overseeing the production of high-volume, complex projects within the company’s operations. This role involves leading cross-functional teams, optimizing processes, and ensuring that projects are delivered on time, on budget, and meet the highest quality standards. The ideal candidate is a seasoned professional with strong project management expertise, excellent organizational skills, and a strategic mindset.

Requirements

General education background with high school diploma.
Minimum of 5 years of experience in project coordination or production roles, with at least 2 years of experience in managing complex projects.
Proven ability to manage multiple, high-complexity projects simultaneously
Excellent leadership and team management skills, with the ability to inspire and guide cross-functional teams.
Strong analytical and problem-solving skills, with a focus on continuous improvement.
Exceptional communication skills, both written and verbal, with experience in client facing roles.
Advanced proficiency in project management tools (e.g. Asana, Trello, MS Project) and data management systems.
Adaptability to changing priorities and the ability to thrive in a dynamic environment with competing challenges.
Strong visual acuity for reviewing detailed documents and data on computer screens.
Manual dexterity for operating a computer, including the use of a keyboard and mouse.
Clear verbal and written communication skills for effective interaction with team members across the organization
Flexibility to adjust schedules based on project needs, with occasional requests for additional hours during temporary projects.
Capability to manage tasks that require prolonged periods of focus and concentration.
Ability to handle the physical demands of a standard workweek, which may include occasional overtime, nights, weekends, and holidays, if needed.

Nice To Haves

Bachelor’s degree in Project Management, Business Administration, or equivalent is a plus.
PMP certification is great!

Responsibilities

Lead the planning, execution, and delivery of complex projects, ensuring alignment with client expectations and company standards.
Oversee and coordinate the efforts of internal teams, including contracted study participants, transcribers, translators, and external vendors, to ensure seamless project execution.
Coordinate and collaborate with Recruitment on large-scale international project staffing, ensuring alignment with client-specified demographic parameters and specialized group requirements. Develop outreach processes, messaging, and innovative strategies in partnership with global support teams.
Act as the primary liaison with clients and internal stakeholders, providing regular updates on project status, addressing concerns, and managing expectations.
Implement and monitor quality control processes to ensure all project outputs meet or exceed company and client standards.
Identify opportunities to streamline production workflows and improve efficiency, implementing best practices across all projects.
Manage project budgets, monitor expenditures, and ensure optimal use of resources. Provide financial reports and forecasts to senior management and executive leadership.
Proactively identify potential risks and develop mitigation strategies to address issues that may impact project timelines or quality.
Maintain comprehensive project documentation, including progress reports, change logs, and post-project evaluations. Provide insights and recommendations for future improvements.
Provide support to upper management and other departments with additional tasks and other duties as needed.