Project & Office Coordinator

Legence • Media, PA

1d • Onsite

About The Position

CMTA is one of the fastest growing engineering firms in the U.S., with nationally recognized expertise in sustainable, high-performance building engineering. We are a collaborative, innovative, and energetic team that leverages a data-driven, holistic approach to consulting engineering, performance contracting, and zero energy projects. We focus on finding engineers whose skills and personalities drive them to excel, fostering a workplace that provides unparalleled growth and career opportunities. Job Summary: The Project Coordinator/Office Coordinator is responsible for assisting the Project Managers on day-to-day operations. This position will be responsible for organizing and controlling project activities. The Project Coordinator will be a source of communication for all individuals related to a project. In addition, this role will also be responsible for general office duties and is integral to ensuring that all office operations run smoothly.

Requirements

• Degree in Business Management preferred.
• 2+ years’ experience in administrative or clerical work.
• 1+ years’ experience in the construction industry.
• Proficiency in the use of Microsoft Office products.
• Proven ability to maintain excellent integrity and ethical standards within role.

Responsibilities

• Manage bidding of projects:
• Create bid packages.
• Maintain bid lists.
• Issue addenda’s.
• Provide plan holders list to contractors.
• Create bid box for project managers (bid tabulation spreadsheet, signage, date stamp, etc.).
• Post bids and oversee bidding materials.
• Issue recommendation letters to project owners.
• Create submittal template spreadsheet for Procore.
• Facilitate project closeout:
• Issue award letters to contractors.
• Create AIA documents and submit to contractors.
• Contact needed parties for signatures and track progress.
• Obtain operation and maintenance manuals, along with as-built drawings.
• Create letters for the project owners and send all needed materials.
• Assist with any needed building permits.
• Create and maintain documentation (contracts, change orders, AIA documents, project books, certificates of insurance, etc.).
• Manage Procore database:
• Bid packages.
• Pay applications.
• Plans and specifications.
• AIA documents.
• Punchlists
• RFI’s
• Update contract amounts.
• Other duties and responsibilities as assigned.
• Manage office upkeep and maintenance.
• Answer and direct calls.
• Greet and assist clients that come into the office.
• Process incoming and outgoing mail.
• Monitor office supplies inventory and place orders.
• Coordinate maintenance of office equipment.
• Assist with new hire onboarding.
• Actively participate on events and office safety committees.
• Act as the main point of contact for employees with questions regarding office operations.
• Support marketing department in trade show coordination and proposal printing/binding
• Support local efforts in teambuilding activities/events coordination/holiday parties, etc.
• Other duties and responsibilities as assigned.

Benefits

• Health & Welfare: Company Paid medical, dental, vision, prescription drug, accident & sickness benefit, basic group life and AD&D, and Employee Assistance Program
• Time Off Benefits: Paid vacation, company-paid holidays, and paid sick leave
• Financial Benefits: 401(k) retirement savings plan

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 501-1,000 employees