Project Manager

Live Events•Jaffrey, NH

17d•Onsite

About The Position

For more than a century, Pyrotecnico has been engineering moments of celebration and wonder. We are the people and the pride behind world-class fireworks displays, breathtaking drone light shows, and the special effects that give live events their most electrifying moments. Every great show is built by people who care deeply about every detail, every effect, and every moment. At Pyrotecnico, that's exactly who we are. If you thrive on big ideas and bold productions, you’ll feel right at home. The Northeast Project Manager is responsible for coordinating and managing all production operations for the Northeast region. This role oversees show logistics, technician assignments and dispatch, vendor coordination, administrative and financial workflows, and operational support across sales and production teams. The position acts as the central operational communication point between technicians, vendors, and leadership — ensuring shows are executed efficiently and accurately. Strong organization, communication, and multitasking abilities are essential, particularly during peak season when production volume is highest.

Requirements

Strong organizational and time management skills.
Excellent communication and interpersonal skills.
High attention to detail and ability to manage multiple projects simultaneously.
Ability to work effectively in a fast-paced environment with shifting priorities.
Proficiency with office software and digital communication tools.

Nice To Haves

Experience with CRM, project management, or operations management systems.
Experience coordinating logistics, scheduling crews, or managing events.
Familiarity with software platforms such as HubSpot, NetSuite, Monday.com, Google Workspace, Microsoft Excel, and Adobe Acrobat.

Responsibilities

Coordinate show and event logistics including equipment needs, arrival times, and on-site planning.
Assign technicians to shows and communicate all show details and expectations.
Assist with site diagrams and operational planning.
Schedule vendors including barge companies, portable restroom providers, and equipment container vendors.
Confirm shows are completed successfully with technicians after displays.
Dispatch crews and act as the primary operations coordinator for the Northeast region.
Track show metrics, distribute reports, and fulfill completed shows in internal systems.
Manage crew approvals within internal systems.
Create sales orders, work orders, and project records within operational systems.
Maintain and update project tracking platforms and major event tracking boards (including Fourth of July).
Track and update show metrics and reporting data.
Manage Regional Manager’s calendar and coordinate internal meetings.
Host and facilitate weekly online production meetings.
Create purchase orders for labor and operational expenses across the Northeast region.
Process show pay forms and payroll documentation.
Submit invoices and bills to accounting and coordinate payments.
Print checks and coordinate financial documentation with accounting personnel.
Manage company credit card expense reports.
Answer incoming phone calls and route inquiries to the appropriate team members.
Serve as the primary point of contact for technicians and employees regarding operational questions and scheduling.
Coordinate onboarding documentation and employee paperwork through HR systems.
Organize training seminars and internal meetings.
Register the company for regional industry conferences and events.
Act as an on-call contact for operational needs.
Retrieve mail from the post office and coordinate outgoing payments and documents.