PROJECT MANAGER - 60006692

State of Florida•Tallahassee, FL

96d•Onsite

About The Position

The Florida Department of Children and Families (DCF) is the state of Florida’s social services agency. The agency oversees services for child safety, fostering, adoption, domestic violence, adult protective services, refugees, homelessness, mental health, substance abuse, childcare providers, human trafficking and public assistance. The agency’s mission is to work in partnership with local communities to protect the vulnerable, promote strong and economically self-sufficient families, and advance personal and family recovery and resiliency. Within DCF, the Substance Abuse and Mental Health (SAMH) Program office is recognized as the single state authority for substance abuse and mental health services. The Office of SAMH is statutorily responsible for the planning, evaluation, and implementation of a comprehensive statewide system of care for the prevention, treatment, and recovery of children and adults with serious mental illnesses or substance use disorders. THIS IS NOT A TELEWORK POSITION. CANDIDATE WILL BE REQUIRED TO WORK IN THE TALLAHASSEE REGIONAL OFFICE. This is a highly responsible and professional position serving as the Project Manager within the Program Administration unit. The ideal candidate will be a collaborative team player who works seamlessly across all sections within the program office. This role requires the use of independent judgment, a proactive approach to responsibilities, and exceptional attention to detail. If you are driven, organized, and thrive in a fast-paced environment, we encourage you to apply.

Requirements

Knowledge of Microsoft Office Suite, SharePoint, and Visio. Ability to collect, evaluate, and analyze data to develop alternative recommendations, solve problems, document workflow, and other activities relating to the improvement of management practices.
Ability to organize data into logical format for presentation in reports, documents. and other written materials.
Ability to conduct fact finding research, to work independently, to plan, organize, and coordinate work assignments to communicate effectively and to establish and maintain an effective working relationship with others.
Knowledge of methods and ability to compile, organize and analyze data.
Knowledge of marketing and communications principles and techniques.
Knowledge of program planning and evaluation techniques.
Knowledge of website development and graphic design techniques.
Effective communication skills (public speaking, writing and personal interaction).
Ability to understand and apply rules, policies regulations, and procedures relating to program activities.
Ability to work independently and as part of a team.
Ability to establish and maintain effective working relationships with diverse groups of people.
Knowledge of the methods of data collection and analysis.
Knowledge of basic management principles and practices.
Ability to determine work priorities, assign work, and ensure proper completion of work assignments.
Ability to communicate effectively.
Ability to establish and maintain effective working relationships with others.
Ability to understand and apply applicable rules, regulations, policies and procedures relating to management analysis activities.
Ability to collect, evaluate and analyze data to develop alternative recommendations, solve problems, document workflow and other activities relating to the improvement of management practices.
Ability to organize data into logical format for presentation in reports, documents and other written materials.
Ability to conduct fact-finding research.
Ability to solve problems and make decisions.
Ability to work independently.
A bachelor's degree from a college or university in a behavioral health, public health, or public administration field is preferred and four years of professional project management experience related to behavioral health, public health, or public administration, or four years of program operational experience and managing projects involving multiple divisions/units in behavioral health, public health, or public administration.
A master's degree from a college or university can substitute for one year of the preferred professional experience.
Two year of experience writing formal business communications, including emails.
Two years of management of projects or experience with implementing programs that required you to manage conflict between equally important competing interests.

Nice To Haves

Project Management Professional as certified by the Project Management Institute.
Professional project management experience in behavioral health, public health, or public administration.

Responsibilities

Process Improvement: Research, reviews, and analyzes the effectiveness and efficiency of existing processes and identifies and implements improvements to increase efficiencies, mitigate risks and promote improved service to internal and external customers. Documents project scope and objectives in the form of a project charter. Facilitates cross functional improvement teams with stakeholders to quantify opportunities and deficiencies within business processes to improve operational effectiveness. Interacts and motivates stakeholders to help implement and support change. Creates business process maps utilizing the unit's defined methodology. Provides monthly communication and updates to senior management on process improvement initiatives.
Project Management: Directs and works with project teams in planning, analysis, and design of assigned projects to meet the business needs of users and management. Documents project scopes and objectives in the form of a project charter. Ensures projects stay on schedule and within budget. Works as the Project Manager of project teams and assists teams through work breakdown structures, change control, risk management, and other project control tools. Creates and maintains project information on SharePoint site. Maintains project schedules for assigned projects using MS Project. Ensures that project deadlines are met and escalates slipping tasks appropriately. Maintains detailed and timely project documentation according to the unit's established methodology. Leads the entire project team in the completion of full project scopes throughout project lifecycles.
Project Portfolio: Responsible for development and management of the SAMH project portfolio, to enhance monitoring an accountability of legislatively mandated projects and to provide a comprehensive overview and up to date information on all legislatively mandated projects to the Assistant Secretary for SAMH and agency leadership team.
Professional Development: Meets with Assistant Secretary and other stakeholders within SAMH to provide information about process improvement initiatives. Develops new or improves current process improvement templates or tools. Assists unit director or section manager in the development of methodology and the oversight of process improvement initiatives. Contributes to the collective works and body of knowledge of the unit and assists to identify best practices.
Responsible for oversight of professional development of process improvement methodologies for unit staff, including alignment with Six Sigma process improvement standards.
Perform other duties as assigned.

Benefits

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits.
For a more complete list of benefits, visit www.mybenefits.myflorida.com.

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