Project Manager, Project Management Innovation Center of Excellence (PROMICE)
About The Position
The UW Institute for Clinical and Translational Research (ICTR, https://ictr.wisc.edu/ ) helps researchers move their research findings from experimental settings into real world use in clinics and communities (‘translating’ research into practice).We do this by supporting the career development of researchers through training and educational programs, and by providing a range of services that assist researchers with the development and delivery of their research projects, such as help with study design and data analysis, and guidance on partnering with communities to recruit study participants. We’re recruiting an experienced Project Manager to join the ICTR Project Management Innovation Center of Excellence (PROMICE). PROMICE is a new office within ICTR Central Administration that supports multidisciplinary projects across ICTR, as well as collaborative research projects with our partners (UW Health, multiple schools and colleges within UW-Madison, and Marshfield Clinic Research Institute). This position will play a key role in leading large, cross-ICTR projects and initiatives, such as our upcoming CTSA grant renewal application. Reporting to the ICTR Administrative Director, the Project Manager will be responsible for: Helping teams define roles and responsibilities, deliverables, timelines and resources. Ensuring robust communication among project participants and proactive coordination and tracking of project activities. Creating and implementing effective project management tools, processes and standards. Producing dashboards, reports, and other communication products and tools for internal and external audiences. Facilitating data collection to inform program/project planning, reporting and evaluation. Initiating and documenting continuous improvement activities related to project management. Contributing to strategic visioning for PROMICE as we work to enhance and grow this new office. Educating researchers and leaders about the value and appropriate integration of project management into their activities. Contributing to scholarly work related to project management and translational research. ICTR Mission: We discover, translate & disseminate interventions to improve health & health care. To learn more about ICTR visit: https://ictr.wisc.edu/ This position may require some work to be performed in-person (3 days/week onsite required), onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.
Requirements
- Minimum of 2 years of professional experience in a project management role.
- Demonstrated experience using cloud-based collaboration and project management tools, such as Asana, Smartsheet, Basecamp, or Teams.
- Strong drive and ability to bring structure and clarity to complex projects.
- Highly collaborative with a focus on customer service and solutions.
- Exceptional organizational and time management skills.
- Exceptional interpersonal skills including excellent verbal communication and attentive listening.
Nice To Haves
- Experience managing complex, multidisciplinary projects.
- Experience supporting grant proposal development.
- Experience in an academic setting.
Responsibilities
- Creates a project plan, monitors progress and performance against the project plan, and identifies, resolves, or escalates risks and issues
- Facilitates the estimation of project costs, resources, and time required to complete the assigned phase of a project and monitors activities, negotiates for resources, and assigns tasks to ensure these targets are met. Follows established change control processes if targets can no longer be met
- Prepares regular reports to communicate the status of the project within and beyond the project team
- Manages the activities of outside contractors to ensure they are integrated into the project and that the organization receives satisfactory standards of service
- Sets priorities, allocates tasks, and collaborates with project staff to meet project targets and milestones
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
