Project Manager (Tallahassee, Florida REMOTE)

ICF•Tallahassee, FL

1d•Remote

About The Position

This role provides senior-level operational leadership and coordination for complex, multi-site, state or federally funded health initiatives. The Project Manager supports day-to-day operations, manages project schedules and deliverable tracking, and ensures timely completion of all contract milestones and program activities. Key responsibilities include establishing and maintaining integrated project schedules, risk registers, action logs, and documentation workflows to ensure organized, transparent, and compliant delivery. The position coordinates cross-functional workstreams for grant administration, reporting, compliance tracking, technical assistance, and stakeholder engagement. Serving as a key resource, the Project Manager guides program staff and partner organizations on project management tools, platforms, and workflows, promoting consistent adoption of standards and reporting processes. This includes leading the development and delivery of training for diverse audiences and providing ongoing support. The role also coordinates onboarding and startup activities, ensuring clarity on compliance expectations, reporting cycles, and governance processes. Monitoring program performance and operational risks, identifying concerns, and escalating issues to senior leadership are critical. The Project Manager oversees the preparation of recurring and ad hoc reports, ensuring documentation is audit-ready, and may supervise analysts and coordinators. The position supports rapid startup environments and high-volume implementation periods, with up to 25% travel required. Candidates must live in or near Tallahassee, Florida.

Requirements

Master’s degree or higher in a health-related field, public administration, business administration, project management, or a closely related discipline.
Minimum of 5 years of experience working in a health-related program, organization, or agency.
Current Project Management Professional (PMP) certification, or Minimum of 10 years of demonstrated project management experience supporting complex, multi-stakeholder programs.
Demonstrated experience managing or supporting projects funded by federal grants or cooperative agreements, including familiarity with federal grant administration requirements, reporting timelines, and compliance obligations under 2 CFR Part 200.
Demonstrated experience delivering training on project management tools, systems, or workflows to diverse audiences, including non-technical or mixed-capacity stakeholders.

Nice To Haves

8–10+ years of experience managing large state or federally funded health programs or public-sector healthcare initiatives.
Experience supporting Medicaid programs, rural health systems, safety-net providers, or underserved populations.
Experience supporting technical assistance or capacity-building initiatives.
Experience establishing or supporting Program Management Office (PMO) functions, including scheduling, risk management, and documentation controls.
Experience operating in compliance-driven, audit-visible environments.
Strong stakeholder engagement, facilitation, and communication skills.

Responsibilities

Provides senior-level operational leadership and coordination for complex, multi-site, state or federally funded health initiatives.
Supports coordination of day-to-day operations, managing project schedules and deliverable tracking, and ensuring timely completion of all contract milestones and program activities.
Establishes and maintains integrated project schedules, risk registers, action logs, and documentation workflows to ensure organized, transparent, and compliant delivery of program activities.
Coordinates cross-functional workstreams supporting grant administration, reporting, compliance tracking, technical assistance delivery, and stakeholder engagement.
Serves as a key resource to program staff and partner organizations on project management tools, platforms, and workflows.
Provides guidance to support consistent adoption of project management standards, documentation practices, and reporting processes across stakeholders with varying levels of capacity.
Leads development and delivery of training for staff and partner organizations on project management concepts, tools, systems, and workflows used in grant-funded programs.
Delivers training to non-technical and mixed-capacity audiences and provides ongoing support to reinforce effective use of tools and processes.
Coordinates onboarding and startup activities, including training, documentation standards, workflow integration, and role clarity across workstreams.
Ensures staff and partners understand compliance expectations, reporting cycles, and governance processes.
Monitors program performance and operational risks, identifies schedule or compliance concerns, and escalates issues to senior leadership as appropriate.
Oversees preparation of recurring and ad hoc reports, ensuring documentation is consistent, defensible, and audit-ready.
May supervise analysts and coordinators, maintaining quality control standards and supporting disciplined execution across workstreams.
Supports rapid startup environments and high-volume implementation periods requiring strong coordination and structured program management practices.